Development and Event Internship

Job Summary

The Development and Events Intern will assist the Museum Events Manager, a member of the Development Team, in all aspects of planning an event, including but not limited to; scheduling volunteers, collaborating with the Properties Department to decorate the grounds for an event, fleshing out any necessary permits or licenses, keeping meticulous documentation of all requirements for staff and volunteers, working with corporate partners to gather supplies for event, and collaborating with the Director of Marketing to increase ticket sales. 

The Development and Events Intern will be involved in all relevant Development Team meetings and, at the discretion of the Director of Development  may be assigned to a task outside of Special Events in order to serve the Development Team as a whole. There is also ample opportunity for creative ideas, as we are currently in the process of re-developing some of our signature events.

Upon completion of the 10-week internship, the intern will also have extensive experience and knowledge of: 

• Event marketing strategy
• Volunteer engagement and coordination
• Fundraising event planning and execution
• Integrated development database management    

Duties and Responsibilities

This internship will work collaboratively with the Development and Marketing Teams and be focused on marketing and event coordination within the following key areas: 

Database Work

• Transfer as much data as possible about previous events from various sources (digital files as well as hard copy) into usable data in our new software, Altru.
• Update a local database of restaurants, wine vendors, and other participants for end-of-summer event, Vintage & Vine.

Fourth of July Naturalization Ceremony

• Assist the Museum Events Manager in all logistics for the Naturalization Ceremony which will take place on the museum grounds on the 4th of July.
• Contact relevant politicians and local officials to arrange event speakers or attendees.

Vintage & Vine

• Aid with conducting  mass-mailings, cold-calls and other forms of solicitation to potential donors and vendors for the end-of-summer event.
• Collaborate with Museum Events Manager on managing volunteers and creating a detailed day-of plan for V&V volunteers.
• Assist the Museum Events Manager in all logistics for the end-of-summer event, V&V.

Additional Duties

• Collaborate with the Director of Marketing to develop the virtual marketing and event vision, and ensure consistency and alignment with SBM branding. 
• Participate as an active member of the SBM staff by attending weekly Development Team meetings and weekly SBM staff meetings.  

Qualifications

• Must be enrolled as a current undergraduate or graduate student in good standing in order to be eligible for a SBM internship;  
• Creative; 
• Familiarity with hosting Zoom meetings;  
• Experience with marketing and graphic design software;  
• Excellent research and problem solving skills; 
• Strong written, oral, and communication/presentation skills; 
• Pursuing degree in communications, marketing, museum studies, nonprofit management, or other related field; 
• An interest in marketing, community engagement, and/or non-profit management. 
• Must be physically and mentally able to perform the essential functions of the position, with or without reasonable accommodations.

Physical Requirements:

• Work entails moving around the 10-acre site, for extended periods of time outdoors in all weather conditions. Must be able to bend, stoop, and kneel, and must be able to lift/carry moderate weight.

Requirements of all Strawbery Banke Museum Staff: 

SBM is committed to fostering a workplace that is truly equitable, inclusive, and accessible for a diverse group of staff, volunteers, and visitors. As such, it is an essential requirement that every SBM staff member:  

1. Exhibit a positive, collegial attitude and ability to work cooperatively with others at all levels of the organization including direct reports, colleagues, supervisor, volunteers, and visitors of all ages, abilities, and cultural backgrounds;
2. Actively contribute to an organizational culture of empathy, dignity, trust, and respect.  Each person at SBM agrees to proactively prevent and address issues such as unconscious bias, harassment, gender disparity, racial inequity, political divisiveness, and barriers to accessibility; and
3. Foster inclusive and engaging interactions, accommodate safety and comfort needs and requests, and to provide the best visitor experience possible.  Staff members equally share the responsibility of immediately addressing a deficiency, and/or, notifying the appropriate department or supervisor to address any situations.

Strawbery Banke Museum Staff Norms:

SBM is committed to fostering a supportive and safe work culture. Through a series of training sessions in 2022-2023, staff collectively established and approved the following norms:

1. We will set and acknowledge boundaries that foster a healthy work/life balance
2. We will help and support each other to create psychological safety and trust
3. We will welcome different viewpoints, values, and ideas in solving organizational problems
4. We will proactively, honestly, and constructively create clear expectations regarding communication with all potential stakeholders
5. We will hold ourselves and each other accountable in executing mutually agreed upon decisions