Senior Scientific Administrator

Position Description

Cold Spring Harbor Laboratory (CSHL), a world-renowned non-profit biomedical research institution on Long Island’s North Shore, is searching for a professional individual to fill the role of Senior Scientific Administrator. This position provides administrative support to multiple faculty members, requiring a high degree of organizational skills, strong communication and problem-solving skills, professional judgement, discretion and integrity.
 

Position Responsibilities

The Senior Scientific Administrator will need to be a dynamic individual with impeccable organization and time management skills who will work effectively to support multiple faculties and their research groups. The Administrator will be asked to support each faculty with a range of tasks, including: calendar management and scheduling involving both in-person and remote meetings, coordinating seminar series or other scientific meetings, organizing speakers and travel reimbursements, reconciling corporate credit card statements monthly, preparing regulatory compliance forms, facilitating recruitment of lab staff, maintaining publication databases, assisting with oversight of expenses and budgets, maintaining files, organizing travel, and ordering office supplies. They will also maintain updates of bio-sketches, CV and grant information for their faculty members and support the needs of their laboratory members.
 
The Senior Scientific Administrator will also assist in the preparation and submission of grant applications and progress reports. This includes keeping track of due dates for applications and progress reports and coordinating with the CSHL Office of Sponsored Programs and other departments to collect the required documents and submit them to the appropriate online portals. The Administrator will help the faculty members maintain updated copies of supporting documentation required for such applications, including updated copies of the NIH Biosketch and Other Support Documents.

Position Requirements

EDUCATION: Bachelor’s degree
EXPERIENCE/SKILLS: Minimum of 7 years of experience providing senior level administrative support, preferably in an academic environment including grants management experience. Advanced proficiency using Microsoft Office Suite, including Excel, PowerPoint, Word and Outlook; ability to learn and apply new software as needed. Outstanding organizational, time management, prioritization and problem-solving skills as well as the ability to multi- task and work effectively under pressure. Excellent interpersonal, oral and written communication skills. The ability to exercise judgment and discretion in dealing with highly sensitive and confidential information is required, as is the ability to work independently with minimal guidance.

Supplemental Information

How to Apply
Qualified applicants who would like to be considered for this opportunity are invited to apply to the online application found here:  Senior Scientific Administrator  Position Number 831

Environment
Cold Spring Harbor Laboratory is a world-renowned biomedical research institution in New York. It has shaped contemporary biomedical research and is the home of eight Nobel Prize laureates. Cold Spring Harbor Laboratory provides a highly dynamic and interactive research environment and also a unique opportunity of timely exposure to advances in various biomedical research fields and of interaction with a broad range of researchers from all over the world through its renowned Meetings and Courses program. We believe that science is for everyone. We have had researchers with a variety of backgrounds and believe in the importance of diversity, equity, and inclusion.
 
Compensation & Benefits
Our employees are compensated in many ways for their contributions to our mission, including competitive pay, exceptional health benefits, retirement plans, paid time off, and a range of recognition and wellness programs. Visit our CSHL Benefits site to learn more.  The salary range for this role is $62,600.00 – $70,000.00.   The salary range and/or hourly rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future. When determining a base salary and/or rate, several factors may be considered as applicable (e.g., years of relevant experience, education, credentials, and internal equity).

We strongly recommend to be fully vaccinated for COVID-19 however; it is not a requirement for employment.

CSHL is an EO/AA Employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or protected veteran status. VEVRAA Federal Contractor.