Development and Executive Assistant

Organization:

YAFFED believes every child has the right to a quality education and works to ensure that Haredi and Hasidic Yeshivas in New York deliver a sound basic education to their students.

Job Overview:

As the Development and Executive Assistant, you will play a dual role, providing high-level administrative support to our executive team and actively contributing to development initiatives. This position requires a detail-oriented and resourceful professional with strong interpersonal skills who can manage a variety of tasks, support fundraising efforts, balance priorities and ensure smooth operations. 

The candidate must be able to work independently and have access to a reliable internet connection. This is a mostly remote position with attendance at NY area in-person meetings and events required. 

Key Responsibilities:

Development Associate Responsibilities:

• Donor Relations:
  • Assist in cultivating and maintaining relationships with donors and board members.
  • Support the development of donor communication materials and acknowledgments.
  • Conduct research on donors and prospective donors and prepare relevant documents ahead of donor meetings. 
• Grant Writing and Research:
  • Conduct research on potential funding sources and grant opportunities.
  • Assist in the preparation and submission of grant proposals and reports.
• Event Support:
  • Contribute to the planning and execution of fundraising events.
  • Coordinate logistics and assist in ensuring the success of fundraising initiatives.
• Database Management:
  • Maintain accurate and up-to-date donor records in the organization’s database. 
  • Generate reports and analyze data related to fundraising activities.
• Board Support: 
  • Coordinate logistics around board meetings including scheduling, managing RSVPS, compilation of reports etc.
  • Taking notes at board meetings and disseminating in a timely manner.
  • Support Board orientation process. 

Executive Assistant Responsibilities:

• Calendar Management: Coordinate and manage the executive director’s schedule, including appointments, meetings, and travel arrangements.
• Communication:
  • Handle incoming calls, emails, and other communications on behalf of the executive director.
  • Draft and edit correspondence, reports, and presentations.
  • Appropriately track correspondence in the database.
• Meeting Coordination:
  • Arrange and coordinate meetings, including preparing agendas, background and other materials. Working with other staff as needed.
  • Take minutes during meetings, distribute them as needed and ensure proper follow up.
• Travel Logistics: Coordinate travel arrangements, including booking flights, hotels, and transportation for executive director and senior staff as needed.
• Document Preparation: Prepare and edit documents, presentations, and reports.
• Confidentiality: Maintain a high level of confidentiality when dealing with sensitive information.
• Project Support: Assist in the execution of special projects and initiatives led by the executive director and other senior staff. 
• Stakeholder Liaison: Interface with internal and external stakeholders, representing the executive director professionally.
• General administrative support to the organization: maintaining files and records, processing invoices and expenses, coordinating with external financial institutions and managing office supplies.

Requirements:

• Bachelor’s degree or equivalent experience
• Minimum of 2 years of experience in an administrative or executive assistant role
• Excellent organizational and time management skills; demonstrated in meeting deadlines, setting priorities, maintaining accuracy in details and working in cooperative but self-directed manner
• Strong written and verbal communication skills; ease in communicating with internal and external stakeholders
• Ability to work independently, manage multiple tasks and priorities in a fast-paced environment and proactively solve problems
• Ease with handling multiple priorities and deadlines with flexibility, skill and calm when needing to pivot in response to unexpected changes.
• Experience or strong interest in non-profit development
• Proficient in Google Suite and Zoom 
• Commitment to YAFFED’s mission and values

Preferred experience: 

• Social media management and outreach
• Database management/CRM
• Event planning and implementation

Compensation

• Starting salary of $50,000-$60,000
• Health insurance with generous employer coverage 
• Dental and vision insurance
• Flexible spending account 
• 403B retirement plan 
• Generous, flexible PTO

Application Process

To apply, please share a cover letter, resume and two references via careers@yaffed.org. We expect the process to go as follows:

• Screening Interview on zoom
• Role specific exercise
• Second interview in-person
• Reference review

Yaffed will be accepting applications for this position on a rolling basis with candidates being considered until the position is filled. Ideally, this position would start mid-March 2024.