Finance Associate

Position Type: Full Time

Level: Mid-level

Location: Gardiner, ME (Hybrid)

MCD Global Health & Healthy Communities of the Capital Area (HCCA)

MCD Global Health is a nonprofit global health organization recognized in the United States and around the world as a leader, innovator, and trusted partner.

Healthy Communities of the Capital Area (HCCA) is a public health non-profit organization located in Gardiner, ME. HCCA serves Kennebec County, the Central Public Health District, and other statewide and regional efforts related to public health primary prevention, with particular focus on tobacco use prevention and control, substance misuse prevention, healthy eating and active living. HCCA is home to Gardiner Area Thrives Drug Free Communities Coalition, Maine Farm & Sea to School Network, and Maine Farm to Institution.

HCCA partners with MCD Global Health, Inc. (MCD) to provide recruitment and human resources services, and serve as HCCA’s employer of record. This hybrid remote position is based at HCCA’s offices at 11 Mechanic Street, Suite 101, Gardiner, ME.

This position qualifies for Public Service Loan Forgiveness.

HCCA’s mission is to convene and support people, organizations, and communities to collaborate on quality of life and public health issues.

We are looking to bring on a Finance Associate, who will support the Finance Manager in the day-to-day implementation of organizational financial transactions informed by contractual projects and budgets at this primarily grant-funded organization.

The Finance Associate reports to the Executive Director and is overseen and supported by the Finance Manager while working with the entire HCCA team. The Finance Associate records organizational financial transactions, adheres to multiple budgets, records and transfers revenue as appropriate, assuring that expenses are accurately and promptly recorded and paid. The Finance Associate assists with related financial reporting via various platforms and budget development as appropriate.

 

Please submit a detailed resume and cover letter outlining and providing examples of relevant qualifications, skills, and experience.

List of Job Duties

The Finance Associate will:

1. Be familiar with all budgets and contracts held by HCCA in order to effectively implement financial procedures.
2. Process Accounts Payable and Receivable.
3. Prepare bank deposits and record electronic deposits.
4. Comply with all funding due dates and reporting schedules.
5. Follow HCCA financial policies, and operate in accordance with state, federal, and other funder reporting requirements.
6. Properly organize and maintain supporting documentation for as long as required by funders.
7. Manage organizational accounts payable to maintain accurate and adequate records for all reporting, and in accordance with HCCA’s financial policies, and in accordance with state, federal, and other funder reporting requirements. At a minimum:
   1. Receive and review all payment requests submitted by HCCA staff members and issue check requests as appropriate.
      1. Staff will review their budgets to assure the expense is allowable. The Finance Associate may assist staff in assessing allowable expenses.
   2. Assure timely and accurate requests and processing of payments due, including monthly, quarterly, and other recurring payments that are previously approved.
8. Assist in preparing invoices as required by funders (monthly or quarterly).
9. Assist with budget development for grant applications, and revisions as necessary.
10. Assist in preparing financial reports for HCCA Board of Directors and for other advisory bodies that may from time to time require financial reports, such as the Drug Free Communities coalition.
11. Provide inventory support for general office supplies, computers and accessories, and items recommended for ergonomic needs.
    1. Review and request of staff annual update of equipment inventory spreadsheet for all computers and related equipment on an ongoing basis as equipment is added or removed from service, but at least annually.
12. Support tax preparation, annual review and/or audit including MAAP (Maine Uniform Accounting and Auditing Practices for Community Agencies), and other required financial reports by accessing, maintaining, and providing required information in collaboration with the Finance Manager and the Executive Director.
13. Assist in compiling financial reports, including but not limited to the Balance Sheet, Year to Date Project reports, and Year to Date Operating Budget to the Board of Directors.
14. Assist in compiling financial data for the organizational Annual Report.
15. Remain up to date on relevant nonprofit finance standards and practices.
16. Perform other financial record keeping or support tasks as assigned.
17. Support other office functions such as mail collection and interaction with vendors.
18. Be an active and engaged member of the HCCA team.

Job requirements

Qualifications & Experience: 
 

Bachelor’s degree in accounting, finance, or related field and a minimum of 2-5 years’ experience in accounting and finance is a must.

Must have technical proficiency with QuickBooks Online and other technology programs like Microsoft Office Suite, GoogleDrive, and Dropbox.

Experience working in a non-profit setting and grant reporting is a plus.
 

Medical Care Development, Inc. is an Equal Opportunity Employer.

MCD strongly encourages COVID-19 vaccinations for employees, contractors, and other representatives.