Executive Assistant

SysMind LLC is a dynamic and innovative recruitment and staffing company that assists businesses with their niche human capital needs. We bring our expertise in staffing solutions, both locally and internationally. A cost-effective company, we assist companies in their growth journey by adopting emerging technologies and up-skilling resources as per their requirements.  Here at SysMind, we are dedicated to nurturing and empowering the next generation of talent. We firmly believe in investing in our youth to help them step into their full potential and achieve their career aspirations. Our commitment to providing opportunities and valuable experiences is a cornerstone of our company culture.

Location: On-site, Somerset County, NJ (There are no hybrid or remote positions available).

Responsibilities: 

• Manage executive calendars, scheduling appointments, meetings, and travel arrangements efficiently.
• Take comprehensive and accurate notes during meetings, ensuring all action items and important details are recorded.
• Organize and maintain files, documents, and records, ensuring easy accessibility and confidentiality.
• Assist in preparing reports, presentations, and correspondence as needed.
• Coordinate and prioritize incoming requests and inquiries, directing them to the appropriate person or department.
• Handle sensitive and confidential information with discretion and professionalism.
• Conduct research, gather data, and compile information as directed by executives.
• Assist in project management tasks, tracking deadlines and ensuring timely completion of deliverables.
• Provide administrative support, including answering phones, responding to emails, and managing office supplies. 

Qualifications: 

• Exceptional attention to detail and accuracy in all tasks.
• Proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook.
• Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.
• Strong communication skills, both written and verbal, with the ability to interact professionally with internal and external stakeholders.
• Ability to work independently with minimal supervision while also being a team player.
• Discretion and confidentiality in handling sensitive information.
• Flexibility and adaptability to changing priorities and deadlines.
• Proven experience as an executive assistant or similar role, preferably in a fast-paced environment.

Essential Skills:

• Interpersonal skills.
• Attention to detail.
• Professionalism and poise.
• Active listening.
• Strategic thinking.
• Networking etiquette.
• Cultural Competence.