Accounting Manager, Financial Reporting

Address cover letters to Hiring Committee and email with a resume to jobs@phimc.org with
“Accounting Manager” in the subject line. No phone inquiries will be accepted.

Primary responsibilities of the Accounting Manager include the following:
Accounts Payable Analyst -Supervision:
•  Assume ownership for accurate coding and allocation of all organizational expenses
•  Supervise the maintenance of an organized electronic filing system for vendor payables
and all of the organizations vendor contracts.
•  Ensure that payables are accurately reported in the aging report
•  Ensure that prepaid, compensated absences and accrued expenses are recorded in
compliance with GAAP

Accounts Receivable:
•  Prepare all required internal and external invoices and reports for State, City of Chicago
and other miscellaneous grants as assigned.
•  Process sub-contractor vouchers and prepare lead agency vouchers for reimbursement
as assigned.
•  Review grant supporting documentation for completion
•  Coordinate all activity for agency funding sources for annual reconciliations, reporting,
and grant closeout
•  Review monthly collections to ensure receivables are not aged more than 120 days
•  Communicate with funders regarding outstanding receivables
•  Ensure that receivables are accurately reported in the aging report
 

General Ledger:
•  Reconcile all bank accounts before the 10th of the following month.
•  Maintain Fixed Assets and monthly depreciation
•  Maintain all sources required to provide reports and funding requests, including
multiple grant web portals necessary for uploading quarterly reports and funding
requests
•  Correspond with sub-contractors and program directors and respond to all inquiries
•  Maintain files and documentation thoroughly and accurately in accordance with
company policy and accepted documentation standards
•  Assist in month end close by completing assigned tasks no later than the 15th of each
month.
•  Provide supporting documentation for audits
•  Reconcile various accounts by identifying errors in posting or omissions
•  Generate periodic journal entries (JE) associated with funding reconciliations and
required adjustments which include source documents, detailed calculation work papers
and approval by Controller of all changes greater than $500.
•  Receive, research, and resolve routine internal and external inquiries concerning
account status; communicate the resolution of discrepancies to appropriate persons
•  Perform other duties as required to support accounting department
•  Ensure compliance with budget, allocation, contract and GAAP for assigned grants and
programs.
•  Verify that all invoices are recorded in their proper account code or accrued by the 20th
of each month.
•  Provide monthly Statement of Financial Position, Statement of Activities, and Budget to
Actual, Cash Flow statements for each assigned program to the Controller no later than
the 20th of each month.
•  Understand each program and the funding for each program.
•  Schedule monthly financial status meetings with program managers and directors to present
 -  financial statements
 -  budget to actual reports with variance analysis

Knowledge, Skills, and Abilities:
•  Comfortable with software, able to dive in and learn all program features without
formal training
•  Strong analytical background, excellent oral and written communication skills, and a
drive to learn and understand all the company’s operations.
•  Willing to engage with management and staff to ensure organization is effective at its
mission and efficient in its operations
•  Comfortable working on a team with both finance and non-finance staff
•  Able to manage multiple projects
•  Adhoc Financial Reporting and other Finance supporting duties as needed
Education and Experience:
•  Minimum of Bachelor’s degree in accounting from an accredited college or university.
•  Experience in a complex nonprofit with multiple service programs is a plus
•  Experience using Provide Enterprise preferred
•  Experience using various CRM platforms preferred
•  Skilled in the Microsoft Office Suite
•  Knowledge of QuickBooks and Sage Intacct Software
 

Qualified applicants are considered for employment without regard to age, race, color, religion, gender, national origin, sexual orientation, disability or veteran status. PHIMC encourages applications from women, people of color, individuals with disabilities, and lesbian, gay, bisexual, transgender, and gender
non-confirming individuals.

Address cover letters to Hiring Committee and email with a resume to jobs@phimc.org with “Accounting Manager” in the subject line. No phone inquiries will be accepted.