Internal Bookkeeping Specialist

We are seeking a detail-oriented and organized individual to join our team as an Internal Bookkeeper and Billing Specialist at our reputable CPA firm. The successful candidate will play a crucial role in maintaining accurate financial records, managing billing processes, and supporting the overall financial health of the firm. 

Duties and Responsibilities (include, but are not limited to): 

Bookkeeping: 

Review financial records in the accounting system and ensure all entries are properly allocated and as accurate as possible. 

Maintain a record of all financial transactions that include payables, receivables, and general ledger data entry. 

Reconcile bank statements, credit card statements for business expenses, and overall ensure all financial consistency and accuracy  

Billing and Invoicing: 

Generate timely and accurate client invoices for services rendered. 

Monitor and follow up on outstanding client balances to ensure timely payment. 

Collaborate with internal teams to gather necessary billing information and resolve discrepancies. 

Financial Reporting: 

Assist in the preparation of financial reports and statements for internal use. 

Provide support during internal and external audits by ensuring all relevant documentation is readily available. 

Expense Management: 

Track and manage firm expenses, ensuring compliance with budgetary guidelines. 

Work closely with department heads to analyze spending patterns and identify cost-saving opportunities. 

Communication and Collaboration 

Maintain open communication with clients regarding billing inquiries and discrepancies. 

Collaborate with other departments to ensure seamless integration of financial and billing processes. 

Qualifications: 

• 2-5 years' experience as a bookkeeper and/or billing specialist. 
• Strong proficiency in accounting software (transferable skills included) and Microsoft Office Suite. 
• Excellent attention to detail and accuracy in data entry. 
• Knowledge of generally accepted accounting principles (GAAP). 
• Ability to communicate and work collaboratively with colleagues  
• High level of integrity and confidentiality when dealing with financial information