Arts Administration Apprentice at Trinity Rep

Trinity Repertory Company’s apprenticeship program offers intensive professional training at a Tony Award-winning regional theater. Apprentices are an integral part of our theater company and serve alongside our staff in artistic, administrative, and production-based departments.  

The apprentice program is looking for artists and professionals ages 21 and up who are hoping to launch careers in theater. Apprentices will learn on the job for approximately 35 weeks.   

To be considered for an apprenticeship, you must complete the online application in Paylocity.  You will need to upload the following documents: 

Professional Resume 

Cover Letter 

Applications without these attachments will not be considered. Select departments may request additional materials including references, portfolios, or writing samples. 

Details and Benefits:  

Housing accommodations 

Furnished housing with utilities provided (heat, electricity, water, & Wi-Fi)  

Parking (at the house and theater)  

After deducting housing and taxes, at least $350/week* in pay  

*Exact amount depends on W4 Tax Withholding Form  

Additional Benefits:  

Complimentary tickets to all productions 

Invitation to opening night performances and reception  

Monthly professional development and seminar series  

Eligible for Trinity Rep health insurance – employee contribution is $15/week  

Staff discount on Trinity Rep concessions and merchandise  

Opportunity to take free acting classes  

Strong community of staff and former interns/apprentices 

Apprentices will not be able to work in other positions at the theater during their contracted 35 weeks, but overtime may be required on occasion and will be compensated at time and a half. Depending on their schedule, apprentices may be able to take additional work outside the theater as long as it does not interfere with their hours at Trinity Rep.  

The application deadline is April 1, 2024.  

ARTS ADMINISTRATION APPRENTICE  

Trinity Rep is seeking a self-motivated and detail-oriented individual interested in gaining hands-on experience with a professional non-profit theater company. Reporting jointly to the Director of Institutional Advancement and Director of Finance & Administration, this apprenticeship blends practical experience in fundraising and financial management with a strong foundation in communication, collaboration, and organizational mission alignment. This is an excellent opportunity for anyone seeking to learn more about the intricacies of theater management from senior leadership at Trinity Rep.  

In support of the development team, the apprentice will: 

Participate in weekly meetings and strategy sessions 

Research prospective donors and funders 

Help develop written grant proposal language 

Track program participation and project impact to support grant requests and reports 

Assist with planning and execution of special events, including opening nights, cultivation events, and galas 

Support donor communication and correspondence 

Support record keeping, gift entry, database maintenance, and reporting needs 

Other special projects as assigned 

In support of finance and administration, the apprentice will: 

Participate in weekly meetings 

Support financial reconciliations and matching expense backup 

Generate and analyze financial reports with the Director of Finance and Administration 

Participate in any needed preparation for the annual audit process 

Support preparation of the annual budget 

Support data entry and analysis in the accounting software 

Participate in preparation of tax returns  

Assist with job descriptions and postings for entire company as needed 

Contribute to on-boarding materials for next season’s apprenticeship class based on feedback 

Other special projects as assigned 

Learning Objectives: 

Acquire Fundraising Experience: Develop a comprehensive understanding of fundraising strategies and tactics. Gain firsthand experience in prospect research and proposal development 

Enhance Financial Management Understanding: Learn to navigate day-to-day financial operations, including budgeting, invoicing, and expense tracking. Assist in the preparation of financial reports and statements for various stakeholders 

Strengthen Communication and Collaboration Skills: Build persuasive communication skills through the creation of grant proposals and reports. Collaborate effectively with cross-functional teams 

Develop Proficiency in Customer Relationship Management (CRM) System: Attain proficiency in Trinity Rep’s Salesforce-based CRM (PatronManager), ensuring accuracy and completeness of donor records and understanding logic behind report creation. Support data-driven decision making within the development and finance departments 

Cultivate Compliance Knowledge: Participate in preparation for the annual audit process, gaining insight into non-profit compliance and documentation requirements 

Apply Cross-Functional Problem Solving: Engage in collaborative problem-solving by working across departments to gather information and support initiatives 

Understanding Non-Profit Operations: Develop a deep understanding of a professional theater company’s business operations 

Qualifications: 

21+ years of age 

Strong communication skills and attention to detail 

Self-starting and able to work independently on projects 

Interest in collaborating in a team environment 

Experience with Microsoft Office suite (Word and Excel) preferred 

Physical Demands: 

Must be able to remain in a stationary position for a prolonged period 

Ability to climb/descend stairs to navigate theater and offsite event spaces