Facilities Operations and Services Section Manager (WMS Band 2)

Keeping Washington Clean and Evergreen

The Administrative Services Division (ASD) within the Department of Ecology is looking to fill an Facilities Operations and Services Section Manager (WMS Band 2) position. This position is located in our Headquarters Office in Lacey, WA. Upon hire, you must live within a commutable distance from the duty station.

In this role, you will employ asset management strategies related to Ecology’s facility base (currently valued at approximately $250M). This includes proposals for new facility construction as well as major renovations at existing facilities. You will manage the full range of staff services from fleet management, tenant relations and support services. Ecology strives to be a leader in creating and supporting innovative environments for its work force. You will manage these objectives by providing the infrastructure and staff services to support these innovations. In addition, Ecology provides for these in a sustainable way.

Agency Mission: Ecology's mission is to protect, preserve and enhance Washington's environment and to promote the wise management of our air, land and water for the benefit of current and future generations.  

Program Mission: The mission of Administrative Services Division is to manage Ecology’s physical and intellectual (i.e. records) assets so the agency’s environmental mission, goals, and priorities are carried out. 

Tele-work options for this position: This position will be eligible for up to a 60% tele-work schedule. Applicants with questions about position location options, tele-work, and flexible or compressed schedules are encouraged to reach out to the contact person listed below in “other information.” Schedules are dependent upon position needs and are subject to change.

Application Timeline: This position will remain open until filled; with an initial screening date of March 26, 2024. In order to be considered for the initial screening, please submit an application on or before of March 25, 2024. The agency reserves the right to make an appointment any time after the initial screening date. 

Ecology employees may be eligible for the following:
Medical/Dental/Vision for employee & dependent(s), Public Employees Retirement System (PERS), Vacation, Sick, and other Leave*, 11 Paid Holidays per year*, Public Service Loan Forgiveness, Tuition Waiver,  Long Term Disability & Life Insurance, Deferred Compensation Programs, Dependent Care Assistance Program (DCAP),  Flexible Spending Arrangement (FSA), Employee Assistance Program, Commute Trip Reduction Incentives (Download PDF reader), Combined Fund Drive, SmartHealth *Click here for more information 

About the Department of Ecology

Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. Join a team that is highly effective and collaborative, with leadership that embraces the value of people. To learn more, check out our Strategic Plan. 

Ecology cares deeply about employee wellness; we go beyond traditional benefits, proudly offering:

• A healthy life/work balance by offering flexible schedules and telework options for most positions.
• An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns.
• Continuous growth and development opportunities.
• Opportunities to serve your community and make an impact through meaningful work.

Our commitment to DEIR
Diversity, equity, inclusion, and respect (DEIR) are core values central to Ecology’s work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.

Diversity: We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions.

Equity: We champion equity, recognizing that each of us need different things to thrive.

Inclusion: We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work.

Respect: We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement.

 
We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued. 

 

Duties

What makes this role unique and challenging? 

In this role, you will be integral to Ecology’s move to the modern work environment. You will shape how our facilities adapt to new workforce patterns. You will also look for ways to reduce our carbon footprint as we renovate existing facilities and build new ones.

What you will do:  

• Coordinate maintenance and operations of three Ecology owned facilities and four leased facilities which house Ecology staff.
• Supervise construction and capital improvements to Ecology owned facilities and prepares budget requests to support those activities.
• Provide staff services, including fleet support, on-boarding staff and office set up in coordinate with the Information and Technology Services Office.
• Negotiate, in conjunction with Department of Enterprise Services, leases for Ecology leased facilities.
• Oversee tenant services to agencies that lease facility space from Ecology.
• Maintain facility inventory information and updates to the mandated Office of Financial Management Six Year Facility Management Plan.
• Provide security services at Ecology’s facilities and serves as the Agency Security Officer.

Qualifications

Years of required experience indicated below are full-time equivalent years. Full-time equivalent experience means that any experience where working hours were less than 40 hours per week will be prorated in order to meet the equivalency of full-time. We would calculate this by looking at the total hours worked per week, divide this by 40, and then multiply by the total number of months worked. Examples of the proration calculations are:

• 30 hours worked per week for 20 months: (30/40) x 20 months = 15 months full-time equivalent
• 20 hours worked per week for 12 months: (20/40) x 12 months = 6 months full-time equivalent

Required Qualifications: 

A total of 9 years of experience and/or education as described below:

• Experience managing government facilities or facilities planning work or facility management certification from IFMA, BOMA or accredited university.
• Experience working with building automation systems, fire alarm and sprinkler systems, computer aided facility management systems and security systems.
• Education: involving a major study in architecture, engineering, business or public administration, planning, property or land management or related field.

The above experience requirements may be attained concurrently.
All experience and education combinations that meet the requirements for this position:
 
 

Possible Combinations

College credit hours or degree

Years of required experience

Combination 1

No college credit hours or degree

9 years of experience, a minimum three years managing government facilities per above and a minimum of two years experience working with building automation systems per above.
 

Combination 2

30-59 semester or 45-89 quarter credits.

8 years of experience, a minimum three years managing government facilities per above and a minimum of two years experience working with building automation systems per above.

Combination 3

60-89 semester or 90-134 quarter credits (AA degree).

7 years of experience, a minimum three years managing government facilities per above and a minimum of two years experience working with building automation systems per above.

Combination 4

90-119 semester or 135-179 quarter credits.

6 years of experience, a minimum three years managing government facilities per above and a minimum of two years experience working with building automation systems per above.

Combination 5 

A Bachelor's Degree

5 years of experience, a minimum three years managing government facilities per above and a minimum of two years experience working with building automation systems per above.

Combination 6 

A Master's Degree

3 years of experience, a minimum two years managing government facilities per above and a minimum of one year of experience working with building automation systems per above.

Desired Qualifications:
 
We highly encourage you to apply even if you do not have some (or all) of the desired experience below. 

• Graduate degree in architecture, engineering, business or public administration, planning, property or land management or related field.
• Experience and/or license(s) in one of the major construction industry fields; plumbing, electrical, fire alarm systems, security systems, high pressure boiler operation or general carpentry.
• Accreditation in Leadership in Energy and Engineering Design (LEED) through the U.S. Green Building Council.

Note: Having some (or all) of this desired experience may make your application more competitive in a highly competitive applicant pool.

Supplemental Information

Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified candidates from all backgrounds are encouraged to apply.


Need an Accommodation in the application and/or screening process or this job announcement in an alternative format?

 

• Please call: (360) 407-6186 or email: careers@ecy.wa.gov and we will be happy to assist.
• If you are deaf or hard of hearing you can reach the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.
• If you need assistance applying for this job, please e-mail careers@ecy.wa.gov. Please do not send an email to this address to follow-up on the status of your application. You can view the latest status of your application on your profile's main page.
• If you are reading this announcement in print format, please enter the following URL to your search engine to apply: https://ecology.wa.gov/About-us/Get-to-know-us/Jobs-at-Ecology.  

Application Instructions:

It's in the applicant's best interest to submit all of the documents listed below. Applications without these documents may be declined.

 

• A cover letter describing why you are interested in this position.
• A resume outlining your experience and education (if applicable) as it relates to the minimum qualifications of this position.
• A list of three professional references.

Please do NOT include your salary history. Wage/salary depends on qualifications or rules of promotion, if applicable.  
 
For Your Privacy:
When attaching documents to your application (such as Resume, Cover Letter, Transcripts, DD-214, etc.):

 

• Please be sure to remove private information such as your social security number, date of birth, etc.
• Do not attach documents that are password-protected, as these documents may not be reviewed and may cause errors within your application when downloaded.

Additional Application Instructions for Current Ecology Employees:
 
Please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources.

Application Attestation: 

The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed. 

Other Information:

If you have specific questions about the position, please email Jim Pendowski at: Jim.Pendowski@ecy.wa.gov. Please do not contact Jim to inquire about the status of your application.

To request the full position description: email careers@ecy.wa.gov

Why work for Ecology?

As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability.

Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment. A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance.

To learn more about The Department of Ecology, please visit our website at www.ecology.wa.gov and follow, like or visit us on LinkedIn, Twitter, Facebook, Instagram or our blog.

Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186. Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.

Note: This recruitment may be used to fill other positions of the same job classification across the agency.