IP Litigation Assistant
The Assistant provides administrative support to the Chair and other members. This role will work closely with team members managing the day-to-day activities within the Intellectual Property Litigation practice.
Responsibilities:
Manage client and expert contacts, as the liaison between Chair and other members, associates, clients, and team members to ensure timely, consistent communication, involvement of appropriate team members, and that responses are given, and decisions made at the proper time.
Proactively manage responses to all sensitive issues with clients, cases, or department management to support Chair and department.
Manage calendars and prioritize attorney time and schedule, plan and organize workflow to comply with time constraints to meet deadlines.
Schedule appointments, coordinate meetings, conferences, and travel arrangements.
Draft letters, emails, reports, and other correspondence.
Maintain accurate confidential files and data records for IP client files.
Efficiently and effectively prioritize, multitask, and manage numerous cases in a fast-paced environment, under time sensitive deadlines.
Communicate and coordinate with other assistants and staff in IP group.
Assist with trial preparation.
Assist with document management systems, which may include downloading patents and file histories.
Actively manage attorney/paralegal billable time by inputting into Firm’s system and process monthly billing by working closely with assigned billing specialist.
Draft engagement letters; send conflict checks, clear and open new matters for group. Train others on process to ensure consistency.
Keep current with expense reporting and process check requests.
Provide quality client service by communicating professionally to internal and external client inquiries, answering phones, and greeting clients.
Work collaboratively with team and section mates.
Proactively participate in training opportunities to advance skill levels and efficiency in firm software.
Assume additional responsibilities as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Bachelor's degree required.
2+ years' secretarial or administrative experience, preferably in a legal or professional services organization.
Knowledge of IP litigation databases.
Knowledge of E-Filing.
Experience and/or familiarity with Section 337 cases before the International Trade Commission is a plus.
Possess excellent written and verbal communication skills.
Strong organizational and administrative skills.
Excellent attention to detail and ability to execute through to completion.
Creative problem-solving skills, reasoning ability and logical thought process.
Ability to work under pressure, prioritize competing demands, meet various deadlines and respond quickly to changing priorities.
Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
Ability to work independently and as part of a team.
Outstanding sense of customer service.
Enthusiastic, proactive and positive attitude.
Ability to handle confidential matters with discretion.
Must be self-motivated to produce quality work.
High level of integrity and honesty.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
Flexibility to work overtime when necessary.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.