Front Desk Receptionist/Administrative Office Assistant

Company Description

Grubman Shire Meiselas & Sacks, P.C. is universally recognized as one of the premier entertainment and media law firms in the country, representing the most prominent companies, talent, and executives. As a transactional law firm specializing in all areas of entertainment and media -- including music, film, television, live theater, books and magazines, fashion, and sports -- our ability to advise and service clients in all aspects of their careers and businesses is unparalleled.

Job Description: Front Desk Receptionist/Administrative Office Assistant

Grubman Shire Meiselas & Sacks seeks an experienced and poised full-time front desk Receptionist with administrative skills. Responsibilities include:

• Operate multi-line telephone system to answer, screen and route calls in a timely and professional manner.
• Take complete and accurate messages.
• Greet clients and visitors professionally with a pleasant and helpful demeanor.
• Announce clients and visitors appropriately and in a timely manner.
• Ensure knowledge of personnel whereabouts and maintain accurate attendance sheets.
• Assist with handling of incoming and outgoing mail and deliveries.
• Perform a variety of administrative and ad-hoc tasks, including responding to emails from staff.
• Maintain a safe, clean, neat reception area.
• Prepare and maintain conference rooms before and after meetings.
• Maintain kitchen and monitor inventory of kitchen supplies.
• Handle confidential matters appropriately and with discretion.

The ideal candidate will be organized, responsible, adaptable, and self-motivated with a positive disposition. Interact comfortably and effectively with attorneys, clients, colleagues, and a wide array of contacts, including high level executives, talent, and other representatives. Excellent communication skills, attention to detail, including strong follow-up, good judgement, the ability to think through, evaluate and solve problems logically and efficiently. Able to contribute positively as part of a team, helping with various tasks as needed. Competency in Microsoft applications including Word and Outlook. Prior office experience required. Professional dress, and manner. Confidentiality and discretion are essential. 

This is not a remote working position. Candidates must be fully vaccinated. Annual salary $50K plus benefits. Submit resume and cover letter to resumes@gispc.com. Resumes submitted without a cover letter will not be considered.