Gallery Assistant
Gallery Assistant
Altman Siegel is looking for a gallery assistant to join a fast-paced collaborative work environment. The ideal candidate is a self-starter and a problem solver, with a strong work ethic, attention to detail, excellent written and verbal communication skills, and a passion for contemporary art. The position provides a hands-on introduction to gallery operations, a close working relationship with the gallery team and artists, and room to grow. A background in art history, visual arts, or a related field is encouraged. Experience with Adobe Photoshop and InDesign preferred.
Primary responsibilities include:
Greeting visitors with a warm, professional attitude
Managing the phone and gallery email account
Administrative tasks: data entry, booking travel, event planning
Maintaining office supply inventory
Preparing written materials and guides
Providing communications support – website updates, social media content creation
Assisting with the planning and implementation of exhibitions and art fairs
Assisting the sales team with lead generation and presentation materials
This is a full-time position Tuesday-Friday from 10am-6pm, Saturday from 11am-5pm, with additional hours for openings and events. Salary commensurate with experience.
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Gallery Assistant task list
Gallery admin
- Open and close the gallery
- Greet visitors and communicate exhibition information
- Receive and distribute mail and packages
- Answer and direct phone calls; maintain the gallery’s general email account, and carefully and swiftly pass inquiries onto the appropriate staff
- Order office supplies
- Add and update contacts in Artlogic
- Fulfill book shop orders from the website and walk-in purchases
Lead generation
- Capture data from inbound email requests, online traffic, and analyze existing database for potential clients and links to current available inventory
- In-house Artlogic expert – direct the team on how to use our existing tech infrastructure to best advantage
Content creation
- Develop narrative descriptions of individual works for sales and marketing outreach
- Work with artists on Press Releases
- Generate exhibition checklists
- Compile artist dossiers
- Create news posts for the website
- Provide support for the production of online viewing rooms
- Prepare content for social media
Maintaining artist materials
- Update artist bios
- Compile press pdfs
- Update artist exhibitions and events in the database and gallery calendar
Event planning
- Work with Artist Liaison and Sales team to strategize and plan events: opening and art fair dinners, Zoom and in person panel discussions, and educational/family events
- Identify venues, menus, guest lists, send invitations, and manage RSVP lists
- Artist travel and lodging
Art Fairs
- Submit applications and track deadlines
- Create booth floor plans in Sketchup
- Organize travel, lodging, dinners
Online Sales Support
- Website updates to optimize sales potential