Project Management Specialist

Join the Public Health Agency as a Project Management Specialist and be at the forefront of driving impactful change within our community!

We're seeking a dynamic individual with robust project management skills, adept at orchestrating quality improvement initiatives seamlessly. Your exceptional communication will be pivotal in fostering collaborations with diverse stakeholders, both internal and external, while your strong writing abilities ensure effective documentation and reporting. With a proactive and positive attitude, you'll thrive in both independent and team settings, adeptly handling feedback and adapting to evolving priorities.

Familiarity with the Public Health Accreditation Board (PHAB) and Quality Improvement methodologies is a plus, as you'll play a key role in facilitating agency-wide projects and monitoring progress towards our Community Health Improvement Plan goals. If you're ready to make a difference and excel in a role that values clear communication, attention to detail, collaborative spirit, and impeccable organizational skills, we want to hear from you! APPLY TODAY!!!

Hiring Range: $48,175.00 - $56,375.00 annually (salary to be commensurate with qualifications)

This position has an anticipated work schedule of Monday – Friday, 7:30am -- 4:00pm or 8:00am – 4:30pm, subject to change. Under FLSA guidelines, this position is non-exempt.
Eligible for hybrid work after a minimum of 3 months of employment and pending operational need.

Please be advised this position may close on or after 03/20/2024, without advance notice, should we receive a sufficient number of qualified applications.

Responsible for providing project management and administrative support for El Paso County Public Health (EPCPH) that aligns with strategic initiatives and plans. Monitors progress of projects to include suggestions for improvements and facilitation of meeting timelines. Assists with the initiation of the development and coordination of projects, timelines, and presentations. Responsible for the development of presentations, publications, reports, executive summaries, and other written materials. Analyzes, summarizes, and/or reviews data; interprets results and provides strategic input and recommendations. Performs a variety of administrative duties to include coordination of executive schedules, answering correspondence, and facilitating the delivery of confidential and sensitive information. Position subject to grant funding.

Essential Duties/Responsibilities

• Monitors and assists leadership with management of projects that align with the agency's strategic initiatives and plans, which may include collaboration among many programs to develop, plan, and present/disseminate information among internal and external partners.
• Gathers project information such as schedules, assignments, tasks, and project meeting calendars. Works with project team members in developing comprehensive workflow processes, tasks, and project assignments; disseminates information to project team members and stakeholders.
• In coordination with leadership, oversees EPCPH project schedule, establishes timelines, and identifies necessary resources. Continuously monitors project progress and conducts project monitoring meetings; builds consensus and delegates ownership of individual tasks.
• Organizes the activities of project team members to ensure accurate and efficient project delivery, reduce redundancy, and facilitate communication between project stakeholders.
• Communicates project progress, status, and risks to leadership and stakeholders. Assists leadership in coordinating strategic planning meetings; follows up with meeting notes and action items.
• Helps to ensure project goals are identified and met under applicable regulations and agency guidelines.
• Develops and implements evaluation tools and/or a metrics component to measure project success and completion timeline.
• Assists in researching, collecting, and managing a wide variety of data. Analyzes, summarizes, and/or reviews data; interprets results and provides strategic input and recommendations to leadership. Assists with preparing cost proposals for current or future projects.
• Responsible for preparing presentations and developing reports, publications, executive summaries, and/or other written materials.
• Composes, modifies, and/or edits documents and publications; ensures clarity, completeness, accuracy, quality, and adherence to agency writing and branding standards.
• Performs various administrative duties.
• Coordinates and plans various events.
• Participates in departmental emergency planning and response activities.
• Promotes public health within the community.
• Takes personal responsibility to provide exceptional customer service in order to promote and maintain a positive Public Health image, constructive working environment, and foster pride and professionalism in the workplace and community.
• Performs other duties as required.

Qualifications

Knowledge, Skills, and Abilities:

• Knowledge of project management processes and best practices.
• Ability to effectively plan, schedule, and organize.
• Must possess a high level of attention to detail.
• Interpersonal skills to handle sensitive and confidential situations; ability to maintain the security of sensitive and confidential information.
• Demonstrated strong analytic and critical thinking skills. Ability to gather and summarize data, find solutions to various administrative problems, and prioritize work.
• Ability to communicate, motivate, and organize projects among a broad spectrum of personnel frequently under deadline pressure.
• Skill in prioritizing and organizing multiple tasks and the ability to complete projects in a timely manner. Ability to respond in a flexible manner and reprioritize work as situations change.
• Ability to demonstrate sound judgment by taking appropriate actions regarding questionable findings or concerns; ability to identify results of efforts and problems identified/potential problems and to develop and recommend corrective actions to leadership.
• Ability to communicate effectively, both verbally and in writing with proper regard for spelling, grammar and punctuation.
• Skill in developing presentation materials to convey complex information to various groups with different levels of understanding of the organization's programs and activities.
• Skill in demonstrating a cooperative, professional attitude to cultivate relationships both within and outside the organization.
• Skill in using a computer and various software packages including Microsoft Office. Knowledge of desktop publishing, design/layout, website content management systems, and online business platforms.
• Knowledge and understanding of agency and County policies and procedures.
• Maintain regular and punctual attendance.

Required Education and Experience:

• High school diploma or equivalent education.
• Minimum five years strategic planning, budget, grant, or project management experience.
• Any equivalent combination of related education and work experience that satisfy the requirements of the job will be considered.

Preferred Education and Experience:

• Bachelor's degree in public health, public administration, project management, business administration, or related field.

Licenses/Certificates:

• Must possess and maintain a valid driver's license.

Pre-Employment Requirements:

• Must pass conditional post offer background investigation, motor vehicle record check, and drug screen.

Work Conditions

Duties are performed primarily in an office environment; some travel may be required. Public Health employees are responsible for providing proof of vaccinations and/or tuberculosis testing as applicable to the specific position and must provide proof of completion of required vaccinations/testing or proof of initiation within sixty (60) days of hire date.