Administrative Assistant – Transportation Department

The Transportation Department of the North Central Texas Council of Governments is seeking an Administrative Assistant to support the Transportation Department’s administrative and planning activities. Applicants wishing to be considered for this position should apply online at https://www.nctcog.org/Careers. All submittals should include a cover letter summarizing work experience, as well as a current resume.

Responsibilities may include, but are not limited to, the following:

• Providing customer service to the agency membership, public, and staff
• Answering multi-line phone system, fielding questions, distributing messages, and directing requests to the appropriate staff
• Developing and maintaining effective communications with varying levels of staff and external agencies
• Copying, faxing, scanning, assembling, and distributing documents
• Assisting with mass mailings
• Carrying out meeting preparations and clean up, including setup of meals or refreshments, distribution of meeting materials, attendance at meetings, and documentation of meeting proceedings
• Assisting with travel arrangements and reimbursements in accordance with federal, State, and Agency regulations and guidelines
• Coordinating special events as needed
• Maintaining calendars and scheduling meetings
• Drafting, reviewing, and formatting correspondence, presentations, various documents, and reports
• Adhering to records management guidelines
• Formatting and posting items on the Agency’s website
• Collecting and summarizing data, and maintaining databases
• Serving as a representative of the department and Agency

Required Skills

• Ability to operate a variety of office equipment
• Working knowledge of Microsoft Word, Outlook, PowerPoint, and Excel
• Good communication skills, both written and verbal
• Good interpersonal skills
• Ability to work independently and in a team environment
• Detail-oriented, highly-organized, with an ability to manage multiple assignments/tasks and work well in a deadline-driven environment without diminishing quality of work

Required Education and Experience

• Work requires knowledge of a specific vocational, administrative, or technical nature that may be obtained with six months/one year of advanced study or training past the high school equivalency
• At least one year of job-related experience

Starting Salary Range

$36,572.00 – $43,886.40 annually

NCTCOG is a voluntary association of, by and for local governments, and was established to assist local governments in planning for common needs, cooperating for mutual benefit, and coordinating for sound regional development.  NCTCOG's purpose is to strengthen both the individual and collective power of local governments and to help them recognize regional opportunities, eliminate unnecessary duplication, and make joint decisions.  Since 1974, NCTCOG has served as the Metropolitan Planning Organization for transportation in the Dallas-Fort Worth Metropolitan Area and is responsible for developing transportation plans and programs that address the complex needs of the rapidly growing area.  The planning area for transportation includes the 12 counties of Collin, Dallas, Denton, Ellis, Hood, Hunt, Johnson, Kaufman, Parker, Rockwall, Tarrant, and Wise.

NCTCOG is recognized as a military-friendly employer and values the knowledge, experience, and skills acquired during a military service career. All qualified veterans are invited to apply.

The agency offers generous benefits, a friendly atmosphere with open communications for cooperative decision making, and challenging opportunities.  The environment encourages both individual and team growth, responsibility and innovation.

Equal Employment Opportunity Employer:
NCTCOG is an equal opportunity employer/program. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, veteran status, and other classifications covered under federal, state, or local laws. Auxiliary aids and services are available upon request to individuals with disabilities.

Background Check & Drug Testing:
All selected candidates must undergo a pre-employment background check and drug screening. Background checks include national criminal background check, employment history, motor vehicle record check, social security verification, education verification, and other elements as needed. NCTCOG is committed to a safe and drug free workplace and performs pre-employment substance abuse testing. All new hires are required to undergo a drug test which detects the presence of illegal drugs for months prior to testing. We appreciate your cooperation in keeping NCTCOG safe and drug free. In order to receive an offer of employment from NCTCOG, selected candidates must successfully pass the pre-employment background check and drug screening.

E-Verify:
The North Central Texas Council of Governments participates in the federal E-Verify program in order to verify a new employee's authorization to work in the United States. Applicants must be lawfully authorized to work in the U.S.

Job postings are kept open for a minimum of 10 calendar days and may close anytime thereafter at the discretion of the hiring manager.