Management Analyst 1 (Transportation & Development)
Management Analyst 1 (Transportation & Development)
Job ID: 107359
Location: Oregon City, Oregon
Full/Part Time: Full Time
Regular/Temporary:Regular
CLACKAMAS COUNTY CORE VALUES
WE ENCOURAGE YOU TO PRINT OR SAVE THIS JOB ANNOUNCEMENT FOR YOUR REFERENCE.
IT WILL NOT BE ACCESSIBLE AFTER THE CLOSE DATE.
Clackamas County employees work to serve the public and enrich our community. In that spirit, we pledge to hold ourselves to these standards at all times in our interactions with customers and one another:
• Service
• Professionalism
• Integrity
• Respect
• Individual accountability
• Trust
By incorporating these values into our daily routines, we can better serve our customers, ourselves and our projects. We're always looking to improve. That's the Clackamas County SPIRIT.
https://www.clackamas.us/countyadmin/spirit
Clackamas County is committed to building a community where people thrive, have a sense of safety, connection, and belonging, so that everyone is honored and celebrated for the richness in diversity they bring.
We encourage applicants of diverse backgrounds and lived experience to apply.
CLOSE DATE
This Job Posting closes at 11:59 p.m. (Pacific Time) on Wednesday, April 3rd, 2024.
Please Note: The application deadline may be extended to expand the pool of qualified candidates. Any recruitment timeline changes will be communicated to all who have initiated an application process or have submitted an application.
PAY AND BENEFITS
Annual Pay Range: $66,387.83 - $84,239.67
Hourly Pay Range: $31.917226 - $40.499840
Salary offers will be made within the posted pay range and will be based on a candidate's experience (paid or unpaid) that is directly relevant to the position.
Clackamas County proudly offers an attractive compensation and benefits package, including competitive wages, cost-of-living adjustments, merit increases (for eligible employees), and a robust sick and vacation plan for regular status employees.
We encourage and support employee health and wellness by offering, health and wellness classes and events, and alternative care benefits, so you can customize your wellness needs to fit your lifestyle.
Employee benefits become effective on the first of the month following an employee's date of hire.
Attractive benefits package and incentives for employees in regular status positions are detailed below.
Generous paid time off package, including:
• 12 hours of vacation accrued per month
• Eligible newly hired employees will have the one-time option to frontload their first year of vacation accruals in compliance with http://dochub.clackamas.us/documents/drupal/a51ff5d3-d243-49ba-aa11-15324f4c0bf8! This means you have access to vacation time at time of hire.
• 8 hours of sick accrued per month
• 10 paid holidays and 1 personal day per year
Other Benefits:
• Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP):
• Employer paid 6% PERS retirement contribution (The county currently pays the employee's share of the retirement contribution.)
• OPSRP members get vested after five years of contributions or when they reach age 65
• A Choice of Medical Plans that include chiropractic coverage, alternative care, vision, and prescription drug coverage
• A Choice of Dental Plans
• Robust EAP and wellness programs, including gym discounts and wellness education classes
• Longevity pay
• Other retirement Savings Options that allow for additional retirement funds savings, including an option to contribute a portion of employee earnings on a pre or post-tax basis to a 457b Deferred Compensation Plan
• A variety of additional optional benefits (see links below for additional information)
This is a full time County position represented by AFSCME.
https://dochub.clackamas.us/documents/drupal/e044da55-8261-4563-b291-b40e891a2031
http://www.clackamas.us/des/benefits.html
JOB DETAILS AND QUALIFICATIONS
• Do you thrive in a collaborative, fast-paced environment?
• Do you have exceptional analytical, problem solving and organizational skills?
• Do you enjoy learning new tools, tricks and functions in Microsoft Excel?
• Do you use professionalism, honesty and objectivity to build trust and foster positive relationships?
If you answered "yes" to the questions above, please read on!
We are seeking a motivated, enthusiastic and experienced professional to join our team as a Management Analyst 1 in the Clackamas County Department of Transportation & Development.
• Work alongside a dedicated team committed to excellence in customer service.
• Contribute to important financial and administrative functions that play a vital role in our department's success.
• Embrace continuous learning opportunities, expand your skill set, and stay ahead in your career.
If selected for this position, you'll be at the heart of our department's operations, providing essential support across multiple programs. From accounting and budget coordination to financial reporting, you'll have a hand in various critical tasks. We are seeking a detail-oriented, analytical individual who demonstrates strong interpersonal, communication and organizational skills and is motivated to be a positive and collaborative contributor to a highly functional team.
Required Minimum Qualifications/ Transferrable Skills:*
• A minimum of three (3) years of relevant experience in administrative or operations support roles, with a focus on coordination across a large organization
• A minimum of two (2) years of experience using Microsoft Excel to analyze large data sets and/or compare data from various sources
• A minimum of one (1) year of experience conducting research, collecting and analyzing feedback from a variety of stakeholders, and providing recommendations based on findings
• A minimum of one (1) year of experience working with confidential and sensitive information
• Experience preparing clear, accurate and concise reports within established timelines
• Experience developing and drafting program policies, operational procedures, strategies and/or methods
• Driving may be necessary for County business. For position(s) with occasional/incidental driving, incumbents must possess a valid driver's license. Accommodation requests for an acceptable alternative method of transportation will be reviewed on an individual basis in compliance with State and Federal legislation. For position(s) with regular driving, incumbent(s) must also possess and maintain an acceptable driving record throughout the course of employment. Learn more about the County's driving policy
Preferred Special Qualifications/ Transferrable Skills:*
• Intermediate proficiency in Microsoft Office Suite, including Word, Outlook, and PowerPoint
• Advanced proficiency in Microsoft Office Excel, including use of advanced functions and data analysis techniques
• Associate's degree in Business Administration, Public Administration, or other closely related field
• Experience with budget monitoring and coordination
• Experience with payment processor and/or software debugging and testing
• Experience working in collaboration with multiple agencies or departments within a variety of disciplines or functional areas
*For Veterans qualified for Veteran's Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position.
KEY COMPETENCIES FOR SUCCESS IN THIS ROLE
We are searching for someone who:
• Aligns with Clackamas County Core Values of Service, Professionalism, Integrity, Respect, Individual Accountability, and Trust “SPIRIT”.
• Builds & Maintains Professional Relationships with internal and external customers, partners and stakeholders by honoring commitments and delivering exceptional customer service.
• Commits to Teamwork and Collaboration by working effectively towards a shared goal, encouraging sharing of information, productive problem solving and putting team success first.
• Communicates Professionally demonstrating self-awareness, respect for others, and adjusting to various levels of technical skills & understanding of subject matters.
• Embraces Continual Learning through commitment to continuous learning, self-improvements, and willingness to grow within the job as technology and organizational changes demand it.
• Seeks to Problem Solve by using critical thinking and analytical skills, identifying alternative strategies & developing a solution-focused approach to address challenges or issues.
• Displays Creativity and Innovation by taking initiative in improving processes, programs, services and products through new approaches or ideas and being open to others' ideas.
• Values Technology by leveraging electronic systems for the processing and distribution of information in the most effective and efficient ways.
• Engages in Self-Management as demonstrated by the individual's ability to manage and continually improve their own performance through thoughtfulness, self-awareness, self-motivation, personal accountability, and the ability to effectively manage tasks.
• Puts Ethics into Action by holding themselves to a high standard of professional, honest, and objective behavior in all dealings and interactions.
TYPICAL TASKS
Please review the classification specification which includes general tasks of a Management Analyst 1 position by clicking on the following link: https://public.powerdms.com/CCOR/documents/2578762.
Duties of this particular position within the Department of Transportation & Development may include, but are not limited to the following:
Review and/or prepare documents to ensure accuracy in revenue and expense coding, prepare journal entries, and resolve discrepancies.
• Create, review and prepare journal entries in accordance with department guidelines; pull data and prepare summaries to support advanced reconciliations involving multi-year accounting records; identify and resolve discrepancies; prepare corrective journal entries for review/processing.
• Prepare vouchers, invoices, cash receipts, purchase orders, procurement memos, Interfund billings and other source documents for accuracy, adequate documentation and appropriate account numbers before routing for proper authorizations; identify and resolve discrepancies; support programs in response to inquiries from internal service providers (procurement/accounts payable); work with program staff and/or lead worker to pull details and supporting documentation to prepare corrective journal entries for review/processing.
• Review and/or prepare external invoices in accordance with department guidelines, referring to Intergovernmental Agreements (IGA), Memorandum of Understandings (MOU) and other contracts and source documents for guidance on billing terms and processes; work with program staff and/or lead worker to confirm required coding accuracy, proper authorizations, adequate documentation and appropriate account numbers.
Support development of department budgets, through reporting, preparation of data sets, and preparing corrections.
• Run reports to compile large data sets that are used to support the development of program budgets; pull smaller data sets to support creation of supplemental budgets and year-to-date corrections, as needed; perform detailed data analysis and validation; assist with compiling data for the preparation of department managed allocation model(s).
Use your expertise in Microsoft Excel to analyze large data sets and create clear, concise reports that inform management decisions.
• Run regular financial and/or data queries and update data templates to generate reports for management review; review General Ledger (GL) summarized reports for inaccurate coding, research discrepancies and work with lead worker and/or manager regarding questions on year-to-date actuals; verify year-to-date expenses within budget categories for compliance; prepare fiscal calculations and other reports using templates.
• Update forecast template(s) with budget figures and actuals; clearly document manual adjustments so program managers can review and provide feedback to refine the model; discuss relevant revenue and expenditure trends with program manager and adjust estimates, as needed.
Support grant applications through verification of funding requirements and data compilation and information sharing.
• Coordinate the grant lifecycle review process by verifying the requirements of the funding agency; compile information from various sources and draft reporting narratives for review by management; reconcile transactions to verify proper Chartfield coding for grant related expenses and work with program staff to pull details and supporting documentation to prepare corrective journal entries for review/processing; attend meetings, as needed.
REQUIRED KNOWLEDGE AND SKILLS
Working knowledge of: Principles, practices and methods of administrative, organizational, economic and procedural analysis; principles and practices of public administration and business communication; principles and techniques related to areas of assignment such as financial analysis, government accounting, budget development, and statistical research; Federal, state and local laws and regulations applicable to assigned areas of responsibility; English grammar and composition; office equipment, including personal computers and software programs.
Skill to: Research and analyze administrative, operational, financial, budgetary, procedural, and organizational issues and develop improvements in operations, policies, procedures and methods; plan and conduct research projects in statistical or narrative form; analyze issues and problems from multiple perspectives; identify alternative solutions and recommend sound, logical, fact-based conclusions; prepare clear, concise and comprehensive reports; communicate effectively, both orally and in writing; maintain compliance with County, State, Federal and other rules, regulations, and laws related to areas of responsibility; coordinate work of assigned staff or project team; establish and maintain effective working relations with County employees, external agencies and businesses, citizen and community groups, and the public; operate computer software and other office equipment.
WORK SCHEDULE
This position works 40 hours during a standard workweek of Monday through Friday. Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended.
Please Note: This position is eligible for hybrid on-site/telework subject to the https://dochub.clackamas.us/documents/drupal/9065b5fb-2237-47ce-9534-e7c8c40fc2bc and based on the Department's business needs. The exact amount of on-site/telework and schedule will be discussed with the hiring manager during time of offer, but Transportation & Development will require the successful incumbent to perform 40% of their time on-site. Telework locations cannot be located outside of Oregon or Washington. Washington residents must perform 50% of their time on-site at Clackamas County.
EXPLORE CLACKAMAS COUNTY
Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 420,000 residents.
http://www.clackamas.us/
http://www.clackamas.us/onboarding/
https://www.mthoodterritory.com/
ABOUT THE DEPARTMENT
The mission of the Department of Transportation and Development (DTD) is to assist residents and businesses in creating vibrant, sustainable communities through innovative and responsive public service.
DTD is responsible for a broad range of county services involving land use planning and permitting, building permits, county code enforcement, solid waste and recycling, road construction and maintenance, surveying, plat approvals, public land corner restoration, economic development, libraries, County parks, and dog services.
http://www.clackamas.us/transportation/
APPLICATION PROCESS
Clackamas County only accepts online applications.
Help With Your Application:
https://dochub.clackamas.us/documents/drupal/6b3147a3-bf84-4f52-8238-64a37e936b4f
https://www.clackamas.us/jobs#helpwiththeapplication
If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or mailto:jobs@co.clackamas.or.us?subject=Application%20Materials%20Question. Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays).
HOW TO CLAIM VETERAN'S PREFERENCE
https://www.clackamas.us/des/jobs.html
https://dochub.clackamas.us/documents/drupal/a67ee11c-861c-4126-aa5a-4dec6174f6eb
VISA SPONSORSHIP
Clackamas County does not offer visa sponsorships. Once a job applicant has accepted a position, they will be required to complete an I-9 and confirm authorization to work in the United States prior to their first day.
EQUAL EMPLOYMENT OPPORTUNITY
Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.
If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process.
RECRUITING QUESTIONS?
Lindsay Roberts, Recruiter
mailto:LRoberts2@clackamas.us
To apply, visit https://apptrkr.com/5123620
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