Assistant/Associate, Development Events

The American Enterprise Institute (AEI) seeks a full-time, in-person events assistant or associate to work with the Development events team to plan and execute the AEI’s highest-level strategic events for its supporters.

Qualified candidates should submit a resume, a cover letter demonstrating their interest in AEI’s mission, and an academic transcript. The anticipated start date for this position is as soon as possible.

Responsibilities

• Create regional and signature event invitations, reminders, and follow-up emails through Marketo and Salesforce software and work with the broader Development team to compile targeted invite lists and produce the appropriate event materials.
• Coordinate directly with a select number of venues in the planning and execution events, including securing the location, selecting food and beverages, and communicating about group size in the lead up to the event.
• Manage email communications with AEI donors on the Development Events group email list and update Salesforce database as accordingly, including event RSVPs.
• Attend and execute on-site registration for regional and signature events. This entails interacting with donors and VIPs and fielding questions about event experience, lodging, and transportation.
• Produce metrics reports and export, format, and present data on a recurring basis and as requested.
• Proactively develop new processes and refine existing processes to support team functionality and consistency.
• Develop relationships with the Development team through weekly meetings to understand donor preferences and needs.
• Learn about AEI’s scholars and their research to determine which scholars are best suited for events.
• Complete other duties as assigned.

Physical requirements and working conditions at AEI:

• The employee is regularly expected to stand, sit, talk, hear, and use hands and fingers to operate a computer, telephone, and keyboard. This job requires close vision abilities due to computer work.
• The employee must be able to lift up to 30 pounds at times.
• The employee must be able to work in a confined area.
• Moderate noise (e.g., from computers, phone, printers, and light traffic) is expected.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential responsibilities associated with this position.

Qualifications

• BA or BS with an interest in public policy
• Assistant: 0–2 years of previous, full-time event-planning experience
• Associate: 2–4 years of previous, full-time event-planning experience
• Excellent interpersonal and customer service skills. Ability to assist clients with a calm, courteous, and helpful manner and attitude.
• Excellent oral and written communication skills.
• Excellent time-management skills and a proven ability to meet deadlines and multitask.
• Comfortable working in a fast-paced and dynamic environment.
• Excellent analytical skills.
• Ability to work independently and to proactively enhance efficiency across tasks.
• Detail-oriented, poised, and collegial personality.
• Ability to interact with employees at all seniority levels and maintain a high level of discretion.
• Well-organized approach, with meticulous attention to detail and excellent problem-solving skills.
• Demonstrated interest in AEI’s policy areas.
• Availability for domestic travel.
• Familiarity and comfort with any of the following is a plus:
  • Microsoft Office
  • Salesforce
  • Marketo
  • WordPress
  • Asana
  • Database, graphic design, and HTML