Agency Administrative Coordinator (Account + Production Services)
General Responsibilities
- Share information and project updates to the appropriate producer and/or executives
- Act as liaison and “go to” between account executives and producers
- Schedule internal and external meetings, video calls, etc.
- Manage daily calendars
- Prepare and track expense reports
- Online file management and organization
- Proof various projects including scripts, emails, templates, presentations, communication plans s
- Oversee and manage calendar of all client events, meetings and media delivery dates
- Take notes in meetings to share with team
- Coordinate travel including booking team flights and hotel accommodations
You’ll be the right fit for this role if you are a:
- College Graduate able to begin work 5/6/24
- Highly organized, responsible and proactive
- Strong, clear communicator
- Ability to multitask and manage varying tasks successfully
- Proficient in Microsoft Office and online Project Management Tools
- Must be a quick thinker and problem solver
- Able to work in front facing role with corporate clients
- Able to easily present ideas with confidence
- Must be located in NYC area
- Knowledge of basic production principles and skills