Accountant 1 - MH/EI/DP

GENERAL PURPOSE
The Accountant 1 position within the Mental Health, Early Intervention, and Intellectual Disabilities Division is a fulltime professional social service position that performs a variety of fiscal duties such as accounting and administrative support tasks.

SUPERVISION RECEIVED
This position reports directly to the Mental Health, Early Intervention, and Intellectual Disabilities Accountant 3.
    
SUPERVISION EXERCISED
This position does not exercise supervision over other functions.

ESSENTIAL DUTIES OF THE POSITION
Responsible for the cost settlement process by reviewing budget packets, monitoring invoices, reconciling payments to actual costs, and reviewing audits.

Responsible for annual provider risk assessment, vetting of new providers and review/update of risk assessment as needed.

Responsible for the monitoring and reviewing of provider audits and reporting of Federal, State and Local monies distributed.

Responsible for preparing journal entries and any associated budget adjustments.

Responsible for all revenue transactions including making deposits, maintaining records, completing and reconciling ledgers.

Responsible for monitoring contract utilization in order to make contract and amendment recommendations.

Responsible for compiling accruals of all revenues and expenditures for budget preparation, financial statements and reporting.

Responsible for the bi-weekly verification and tracking of labor distributions.

Responsible for assisting with quarterly, bi-annual and annual expenditure reports.

Must be familiar with and refer to State, Federal and local regulations when completing duties.  

Will serve as back up to other accounting positions.

Difficult technical problems and irregularities are referred to a supervisor who observes work in progress and periodically reviews the work.

This job description is intended to be an accurate reflection of the job requirements; management reserves the right to modify, add or remove duties from particular jobs and assign other duties as necessary.

*An employee assigned to this title shall perform a majority, but may not perform all, of the duties listed in this job description. Conversely, minor level duties performed on the job may not be listed. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

REQUIRED MINIMUM QUALIFICATIONS

EDUCATION & EXPERIENCE – One year of professional accounting experience and graduation from a four-year college or university, including or supplemented by 15 credits in accounting; OR

One year as a Fiscal Technician and 15 college credits in accounting; OR

Five years of bookkeeping experience; AND

15 college credits in accounting.

KNOWLEDGE, SKILLS, AND ABILITIES  
Knowledge of accounting principles and practices.

Must be able to apply established fiscal methods to financial transactions.

Must be able to relate program operations and goals to the budget process.

Must have the ability to organize, monitor and analyze data utilizing various systems and records.

The ability to organize and complete various fiscal reports.

Ability to apply automated technology to fiscal operations.

Ability to identify and analyze trends and provide fiscal and budgetary forecasts.

Ability to establish and maintain effective working relationships.

Ability to express ideas in English clearly, verbally and in writing.

Must be proficient in Microsoft Office.

Must be able to use a keyboard.

TOOLS AND EQUIPMENT
Telephone, personal computer (including word processing and spreadsheet software), calculator, writing implements, fax machine, copy machine, and paper shredder.

PHYSICAL DEMANDS
While performing the duties of this job, the employee is frequently required to walk, sit, talk or hear.  

The employee must occasionally lift and/or move up to 25 pounds.  

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

The noise level in the office may range from quiet to loud.

SELECTION GUIDELINES
Formal application, rating of education and experience, interview, and reference check will be required. 

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

FLSA STATUS:        FLSA EXEMPT (NOT ELIGIBLE FOR OVERTIME)
DESIGNATION:       CAREER SERVICE 
PAY GRADE:            HS-35
UNION STATUS:     NON-UNION

Created October 2023