Library Technician 3: Collection Maintenance Specialist (Storage)

Library Technician 3: Collection Maintenence Specialist (Storage)

Oregon State University

Department: Library (DLB)

Appointment Type: Classified Staff

Job Location: Corvallis

Recommended Full-Time Salary Range:

Job Summary:

This recruitment will be used to fill one full-time Library Technician 3: Collection Maintenance Specialist (Storage) position for OSU Libraries and Press at Oregon State University (OSU).

Those who apply to this position are also encouraged to apply to the Library Technician 3: Collection Maintenence Specialist (Valley) posting, linked here: https://jobs.oregonstate.edu/postings/152804.

The purpose of this position is to support the work of the Resource Sharing & Collections Maintenance Unit Manager in the Resource Acquisitions & Sharing Department (RAS) by coordinating and supporting Collection Maintenance processes, services, projects, and essential activities.

This person will be responsible for coordinating the storage service point daily, including, but not limited to retrieving, scanning, processing, and reshelving materials from storage. This may include the scheduling, training, and coordinating of student employees supporting the storage service workflow.

This position will focus on projects related to the physical collections at the OSU Valley Library's off-site storage facility, and supporting, leading, and/or coordinating projects related to the physical collections of the OSU Valley Library and their associated online records in the integrated library system.

This position will lead student employees in the maintenance, physical arrangement and re-arrangement of the collections as well as Collection Maintenance projects for the print collections of the OSU Valley Library's off-site storage facility, and/or at the OSU Valley Library.

In collaboration with the Resource Sharing Workflow Coordinator and the unit manager, this person will provide oversight of student employees. Support of student employees includes, but is not limited to, training, scheduling, and providing feedback on performance.

The person in this position must be sensitive to the needs of an inclusive and diverse community at Oregon State University and fulfill the relevant duties in support of the University's core values in promoting a welcoming, respectful, and accessible environment in engaging with members of both the University and the OSU Libraries and Press communities.

Why OSU?

Working for Oregon State University is so much more than a job!

Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.

FACTS:

• Top 1.4% university in the world

• More research funding than all public universities in Oregon combined

• 1 of 3 land, sea, space and sun grant universities in the U.S.

• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties

• 7 cultural resource centers that offer education, celebration and belonging for everyone

• 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates

• 35k+ students including more than 2.3k international students and 10k students of color

• 217k+ alumni worldwide

• For more interesting facts about OSU visit: https://oregonstate.edu/about

Locations:

Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.

Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.

Total Rewards Package:

Oregon State University offers a https://hr.oregonstate.edu/benefits/prospective-employee with benefits eligible positions that is designed to meet the needs of employees and their families including:

• Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.

• Free confidential mental health and emotional support services, and counseling resources.

• Retirement savings paid by the university.

• A generous paid leave package, including holidays, vacation and sick leave.

• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.

• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.

Future and current OSU employees can use the https://hr.oregonstate.edu/benefits/new-employees/benefits-calculator to learn more about the full value of the benefits provided at OSU.

Key Responsibilities

80% – COLLECTION MAINTENANCE

• Plans, coordinates, oversees, supports, and completes Collection Maintenance projects such as, but not limited to, large-scale shifting and integration of materials into collections across the Valley Library and off-campus storage, in an accurate, efficient, and timely manner with student and Collection Maintenance staff employees.

• Coordinates, maintains, organizes, and/or leads student employees in the maintenance and organization of the Valley Library’s print collections and off-campus storage collections.

• Collection maintenance tasks and projects include, but are not limited to, deselection, shifting, shelving, re-shelving, rail cleaning, and/or inventory related tasks and projects.

• Assists other Collection Maintenance staff with collection maintenance service needs and/or special projects.

• Coordinates and/or supports the move of collections to/from Valley Library to/from the off-campus storage facility.

• This includes, but is not limited to, coordinating and requesting a campus motor pool vehicle, planning and scheduling student employee support, coordinating boxing/unboxing, staging, and integration of materials, troubleshooting and flowing-up on problem items and inquiries, updating related spreadsheets and online records with accurate data, communicating with stakeholders and requestors.

• Coordinates, oversees, supports major withdrawal projects in the Valley Library’s off-campus storage, and supports major withdrawal projects in the Valley Library.

• This includes, but is not limited to, troubleshooting and following-up on problem items and inquiries, updating related spreadsheets and online records with accurate data, communicating with stakeholders and requestors, locating and transporting volumes from shelves to processing locations, often making final retention decisions at the shelf using general retention criteria.

• Researches item problems using the online catalog and other reference tools, and updates item location codes, statuses, and barcodes as applicable; routes all other item problems to cataloging staff as appropriate.

• Identifies inconsistencies within the collections and recognizes whether they can fix immediately or if further assistance and planning is needed.

• Assists library patrons in locating materials or refers them to appropriate service point as needed.

• Supports the collection and compilation of storage request data and statistics for Resource Sharing staff, unit supervisor, and departmental reports.

• Coordinates the storage service point.

• This includes, but is not limited to, retrieving, processing materials to/from storage, scanning, and completing storage service requests.

• Maintains and troubleshoots scanner equipment and works with Library Tech support and/or the vendor for scanner maintenance and functionality and/or to resolve problems.

• Supports the physical arrangement and re-arrangement of the storage facility collection as needed.

• Supports searching for requested materials, missing items, shelf checks, and other related item search and retrieve requests.

• Monitors, maintains, and answers Collection Maintenance unit shared email inbox throughout the day, sending out follow-up responses, and keeps Collection Maintenance unit shared email inbox organized.

• This includes, but is not limited to, resolving routine and non-routine and complex problems. If unable to resolve a non-routine or complex problem, connects with Collection Maintenance team and unit supervisor for assistance.

• Documents workflows and assists in training new workers.

10% – LEAD WORK – STUDENT EMPLOYEES:

• Works collaboratively with the Resource Sharing Workflow Coordinator, Collection Maintenance staff, and student supervisor on student assignments.

• Assigns work, trains, and oversees completion by student employees for Collection Maintenance tasks and projects.

• Serves as primary lead worker for student employees who are responsible for moderately complex tasks to ensure work is done accurately and within established timeframes.

• Coordinates, provides direction/instruction to, maintains, and leads student employees in Collection Maintenance workflows, tasks, and projects.

• Monitors work of student employees to ensure that tasks and project assignments are done correctly.

• When student performance does not meet standards, works with the student to support and improve performance, and advises supervisor accordingly.

• Assists in the evaluation process of student employees by providing input on job performance to the student supervisor and Resource Sharing Workflow Coordinator as appropriate.

10% – DEPARTMENTAL EXPECTATIONS:

• As a member of the OSU Valley Library and the department, time will be spent in unit, departmental and library wide meetings, contributing to discussions and decision making, working on special projects as assigned. Provides backup for staff during their absences. May also support special projects in the RAS Department or in the library.

What You Will Need

Bachelor’s degree plus two years of current (within 5 years) experience in a Library; OR 4 years of current library experience. AND Advanced proficiency in multiple library specific computer applications, e.g. integrated library systems, database applications, institutional repository; content management systems. Some positions may also require in-depth knowledge of specialty area(s), e.g. original cataloging, complex copy cataloging, serials management, ILL management, government documents, image resources, music.

Additional Minimum Qualifications

• Ability to handle a high level of physical activity (i.e. lifting, carrying, reaching, etc.) due to regular daily tasks within the physical collection.

• Demonstrated ability to use an integrated database and/or book inventory management system (ex. Alma, Voyager, Sierra, Folio, etc.).

• Demonstrated ability to use Excel (data functions, data validation, etc.).

• Must have or be able to obtain a valid driver’s license.

This position requires driving a university vehicle or a personal vehicle on behalf of the university; therefore, the incumbent must successfully complete a motor vehicle history check, possess and maintain a current, valid driver’s license in their state of residence, be determined to be position qualified and self-report convictions as per University Policy 05-030.

What We Would Like You to Have

• High attention to detail with good organizational skills.

• Effective interpersonal, oral, and written communication skills.

• Ability to work independently with minimal supervision.

• Ability to work collaboratively and communicate effectively with a team.

• A demonstrable commitment to promoting and enhancing diversity.

• Ability to work well with a diverse group of vendors, patrons, other staff, and faculty members.

• Use of technology systems (i.e. Web Browsers, Google Drive, Microsoft Office products, etc.).

• Demonstrated ability to troubleshoot problems.

• Experience overseeing others work (i.e. student workers, volunteers, etc.).

• Experience leading projects.

• Experience using Resource Sharing or Interlibrary Loan request processing programs.

• Experience using OCLC, Primo, and Alma ILS.

Working Conditions / Work Schedule

The work is physically demanding with constant standing, reaching, lifting, carrying up to 50 lbs., and pushing/pulling book carts up to 100 lbs., in addition to exposure to dust. This position may also work with damaged materials that may include, but not limited to, dust, dirt, and occasion, mold, and pests. This position would be regularly driving to off-campus storage to process storage requests. This position is in a fragrance-free office/library environment with possible exposure to fluorescent lighting. This is an on-site only position and about half of the work schedule involves sitting at and working at a computer workstation. Remote work is not an option for this position. The work schedule is Monday through Friday, 8:00AM-5:00PM.

Special Instructions to Applicants

Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for this position.

Equivalent required experience is based on full-time equivalent (40 hours per week).

PLEASE NOTE: If you have volunteer experience relevant to this position, please include in the Employment History section and note length of time, average number of hours per week and major duties.Typically, the starting salary is at the lower end of the salary range.

For additional information please contact: Laurie Bridges, laurie.bridges@oregonstate.edu, 541-737-8821

OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our https://hr.oregonstate.edu/careers/background-checks website including the https://hr.oregonstate.edu/careers/candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor -Relations team at employee.relations@oregonstate.edu.

To apply, please visit: https://apptrkr.com/5165305

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