Administrative Specialist

The Town of Needham seeks an energetic and motivated individual to fill the full-time position of Administrative Specialist. This position provides administrative, financial, and grant management services to Needham’s Director of Health and Human Services and to the Lead Trainer/Shared Services Manager in support of the Regional Training Hub and Public Health Excellence/Shared Services grants. This is a grant-funded position with state funding committed through at least 6/30/2027, pending appropriation and programmatic needs. 
 
CON #24101

Duties and Responsibilities

• Aids the Director of Health and Human Services in grant writing, communications, budget management, and coordination needs.
• Coordinates with the Lead Trainer/Shared Services Manager to make sure all needed equipment, spacing, and training capacity needs are met.
• Coordinates with Town of Needham’s Accounting Department about all grant reporting requirements.
• Liaison between Needham Public Health and MDPH to secure approvals for funding and expenses within grant guidelines and requirements.
• Prepares and processes payment invoices, including coding of expense categories.
• Process payroll for all training grant-funded staff.
• May serve as a back-up to existing administrative and financial staff within the Health & Human Services Department.
• Attends meetings for both Needham Public Health and State-required meetings for the Regional Field Training Hub and Public Health Excellence/Shared Services grants.

Requirements

• Knowledge of office administration, financial record keeping and automated office systems
• Superior written and verbal communication skills
• Ability to prepare routine to complex correspondence and reports utilizing Microsoft office applications.
• Advanced proficiency in Microsoft Excel, Word and Outlook.