Administrative & Office Specialist III - CR583

If your goal is to build a career that makes a difference and you seek to join an organization whose mission is to promote a healthier, safer world through quality laboratory service, consider joining the dedicated staff of DCLS. 

Located in historic downtown Richmond, our laboratory is adjacent to the State Capitol grounds. Beaches, mountains, Colonial Williamsburg, and Washington D.C. are less than a two-hour drive.  Excellent state benefits package including retirement pension, affordable healthcare, paid parental leave, and disability leave! 13 paid holidays and generous leave package.

Title: Administrative & Office Specialist III - CR583

State Role Title: Administrative & Office Specialist III

Hiring Range: $40,000 - $45,000

Pay Band: 3

Agency: Department of General Services

Location: DCLS

Agency Website: www.dgs.virginia.gov

Recruitment Type: General Public - G

Job Duties

The Virginia Department of General Services (DGS), Division of Consolidated Laboratory Services (DCLS) is seeking a professional to serve as Administrative Office Specialist for the Commonwealth’s Division of Consolidated Laboratory Services (DCLS), which is one of the largest and most diverse consolidated state laboratories in the nation. With an annual budget of over 30 million dollars, DCLS performs approximately 9 million tests annually. Results from these tests are used confidently by local, state, and federal public health, agriculture, food regulatory, environmental protection, and law enforcement officials serving to protect our citizens, food supply environment and commerce. DCLS is a member of several public health networks and emergency response groups; the Consolidated Laboratory also directs the Commonwealth’s environmental laboratory accreditation program.

As a member of the Administration Group, the Administrative & Office Specialist positions support DCLS through administrative, clerical, fiscal, personnel and procurement processes. This position also supports the Director’s Office with administrative support.

      ** This is a full-time restricted position funded by a federal grant and includes state benefits.  See DHRM Policy 2.20 Types of Employment for general terms and conditions** 

Job duties include, but are not limited to:

• Enter procurement orders for division utilizing state systems.
• Maintains state-issued credit card in accordance with all state guidelines.
• Process personnel transactions.
• Process fiscal transactions.
• Effectively communicate with various staffing levels.
• Ensure compliance with state & agency regulations.
• Provide administrative support to division/senior management.
• Provide superior customer service to internal and external customers.
• Lead other staff on administrative processes.
• Exercise discretion, confidentiality, and judgement when accessing administrative files/transactions.
 

Minimum Qualifications

• Experience performing administrative support functions, office practices, and procedures.
   
• Knowledge of procurement processes, laws, and regulations.
   
• Demonstrated skill in the use of Microsoft Office Suite (to include Word, Excel, PowerPoint, and Outlook).
   
• Demonstrated ability reading, interpreting, and following procedures, guidelines or regulations.
   
• Ability to obtain Virginia Contracting Associate (VCA) certification within 12 months of hire date.
   
• Ability to effectively communicate both verbally and in writing. 
   
• Ability to work in a team environment with minimal supervision.
   
• Ability to prioritize multiple tasks and meet deadlines.
  
   

      Additional Considerations

• Experience working with eVA procurement system.
   
• Experience processing state fiscal transactions.
   
• Experience working in public health laboratory environment.
   
• Knowledge of Commonwealth’s Agency Procurement and Surplus Property Manual (APSPM).
   
• Knowledge of laboratory/microbiological/medical and chemical terminology.

DGS offers excellent health benefits at affordable pricing, pre-tax spending accounts, paid life insurance, paid Short- and Long-Term Disability benefits, paid holidays, vacation, and other leave benefits, wellness programs, and a state retirement plan with options for tax-deferred retirement savings including employer matching. DGS is a qualifying employer for the Public Service Loan Forgiveness Program.  

Qualified state employees may be eligible for student loan forgiveness through the Federal Public Service Loan Forgiveness Program (PSLF). As a full-time employee with the Virginia Department of General Services, Division of Consolidated Laboratory Services, you may be able to take advantage of this program! Visit the site Public Service Loan Forgiveness Program for more information including eligibility requirements.