Program and Editorial Assistant

The National Endowment for Democracy (NED) is a 501(c)3, bipartisan organization that serves as America’s leading foundation for freedom, providing support for democratic activists, civil society organizations, and independent media throughout the world. We seek an experienced, dynamic, and savvy Program and Editorial Assistant to help strengthen the impact of our work and mission.

Position Summary:

The Center for International Media Assistance (CIMA) is a knowledge platform within the National Endowment for Democracy that is dedicated to supporting independent media as a cornerstone of democracy assistance. CIMA publishes action-oriented research, supports communities of learning, and convenes events.

The Program and Editorial Assistant shoulders a wide range of administrative, logistical, financial, programmatic, and editorial responsibilities in support of CIMA’s work. Reporting to CIMA’s Deputy Director, the program and editorial assistant position provides candidates with an excellent opportunity to improve their knowledge of media development, democratic development, and international affairs, and introduce them to the media development and democracy assistance communities. This position will support CIMA’s administrative tasks and assist with editorial tasks for publication of CIMA’s reports and blogs. With experience, the successful candidate can take on progressively more responsibility.   

This is an opportunity to join an ambitious institution and team committed to preserving independent journalism around the world. The ideal candidate will be energized by the idea of being part of an expanding team supporting our brave partners on the frontlines of the fight for freedom and democracy.

Responsibilities:

Administration

•  Coordinate all aspects of financial procurement and payments, including developing contracts with consultants and vendors, preparing purchase orders for payments, and liaising with contractors and the NED finance team
• Assist with travel logistics, including booking flights, assisting in visas, procuring hotels and conference facilities, and tracking expenses
• Support annual budget planning and budget preparation
• Track expenses against CIMA's annual budget, developing budget projections, and conducting regular financial analysis 
• Support Deputy Director to produce regular financial reports and procurement updates
• Assist in the production of events, including ordering catering, booking rooms, and setting up events
• Support scheduling for large events and workshops

Editorial Support

• Assist in last-minute production of CIMA reports, including copy-editing, liaising with external editors and consultants, sourcing images and graphics in line with copyright rules, ensuring adherence to CIMA's style guidelines, and publishing digital reports and blogs on WordPress
• Assist editorial team to track progress on reports, and keep workflows updated in CIMA's project management software
• Support CIMA's editorial team to draft concept notes for report ideas, and conduct background research for topics as required
• Work with the editorial team to organize editorial brainstorm meetings and to solicit ideas for reports and blogs from potential authors
• Support Deputy Editor in all aspects of publishing CIMA's blog, including liaising with contributors, copy-editing, sourcing images, and publishing

Qualifications: 

• Bachelor's degree required; advanced studies or graduate degree preferred
• Prior experience with administrative tasks and financial processes, including procurement and payments
• Proficiency with Microsoft 365, including Excel
• Experience with project management tools and processes
• Familiarity with Chicago Manual of Style
• Prior experience with WordPress is an asset
• Knowledge of international media and democracy issues
• Experience living and working abroad is an asset
• Excellent written and oral communication skills
• High degree of organization and initiative
• High attention to detail and the ability to multitask
• Authorized to work in the United States

This position is part of the NED Bargaining Unit.

To Apply:

Applications must include a cover letter, resume, desired salary, and contact information for three professional references, one of which should be a supervisor. Please, no phone calls. 

Located in Washington, D.C., the salary range for this role is $45,500 –$60,625 USD, plus benefits. The final offer for a successful candidate will be determined by a combination of factors, including, but not limited to, skill set, level of experience, education, and market considerations.

At NED, we recognize that our most important asset is our people. We value the diversity of skills and perspectives our team brings to our work. We believe an inclusive and supportive work environment fosters a culture of respect and appreciation for all individuals. NED is committed to creating a workplace that allows everyone to be their authentic selves and make meaningful contributions to our organization, our grantees, and our world.

NED strives to create a work experience that supports our employees' well-being and healthy work-life balance. Our comprehensive benefits package offers health insurance (includes no copay for mental health services), a generous retirement savings plan, paid parental, vacation, and sick leave, a hybrid workplace model, flexible work schedules, and wellness initiatives to ensure a positive work-life balance.

NED is dedicated to creating an environment of respect and collaboration where everyone is encouraged to participate and take ownership of their work. We offer flexible work schedules and, for most positions, the opportunity for weekly telework days. This hybrid approach allows our employees to balance their work and personal lives while still participating in the collaborative process at the heart of our mission.

The NED is an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other legally protected characteristics covered by applicable law. The NED is committed to working with and providing reasonable accommodation for all qualified individuals and bases all employment decisions on qualifications, merit, and business needs. The NED believes that diversity and inclusion among our team members are critical to our success as an organization operating globally and seeks to recruit, develop, and retain the most talented people from a diverse candidate pool.

For more information, please visit our website at www.ned.org or careers@ned.org.