Payroll/Bookkeeper

DOTHOUSE MISSION STATEMENT

To be an essential resource for our community in its efforts to achieve the highest levels of health, well-being, and quality of life for its residents. To provide affordable, accessible, and exceptional health care and other essential services in an environment that respects our consumers, our staff, and our diverse community. To be a leading force for change in the health, economic, and social status of our community.

Summary:

Reporting to the Accounting Supervisor, the Payroll/Bookkeeper is responsible for the accurate and timely processing of the bi-weekly payroll cycle and monthly, quarterly, and yearly reporting of payroll data for various internal and external constituents. The Payroll/Bookkeeper is responsible for preparing journal entries, balance sheet reconciliations, and other daily finance department functions as directed by the Accounting Supervisor.

GENERAL DUTIES & RESPONSIBILITIES:

• Responsible for verifying and sometimes inputting accurate and timely employee profile data from Human Resources into the payroll system.
• Responsible for recording employee-requested 403b deferral changes in the payroll system provided by the 403b Third-party Administrator.
• Responsible for processing bi-weekly payroll, including the beginning of the payroll cycle in payroll software, assuring timesheets are signed off by the appropriate supervisor and during the appropriate time frame, and distributing live checks to employees.
• Responsible for the preparation of daily cash envelopes for the Patient Service Reps.
• Responsible for downloading daily banking activity for reporting to 3rd Party Billing agency.
• Responsible for daily sorting, scanning, and distributing of mailed patient payments and insurance documents.
• Responsible for check deposit preparation for the Accounts Payable Coordinator.
• Primary backup to Accounts Payable Coordinator’s duties.
• Responsible for the reconciliation and filing of the yearly 403b census file.
• Assists in preparing the year-end Form 5500, 403b Audit, and Year-end Financial Audit.
• Maintains bi-weekly, monthly, quarterly, and yearly payroll reports. Prepares periodic reports and analyses as requested.
• Other duties as assigned by the Accounting Supervisor.

Requirements

REQUIRED SKILLS & COMPETENCIES:

Experience: 

• The candidate will have a minimum of 1 year of experience in full-cycle payroll processing, with 3 to 5 years preferred. Experience and knowledge in Paylocity or a similar payroll system.
• Payroll processing experience in a SaaS environment
• Ability to meet deadlines and adjust to changing priorities
• Intermediate experience and knowledge in PC usage, including Microsoft Outlook, Excel, and Word
• Degree or equivalent experience of the above requirements