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Office Specialist 2

Oregon State University

Office Specialist 2

Oregon State University

Department: Provost / Exec Vice Pres (XPV)

Appointment Type: Classified Staff

Job Location: Portland

Recommended Full-Time Salary Range:

Job Summary:

This recruitment will be used to fill one full-time, Office Specialist 2 position for Oregon State University's Portland Center.

The Office Specialist 2 will be based in Oregon State University's Portland Center in the heart of downtown Portland. This position will have the exciting opportunity of being part of a fast-paced and growing facility at the OSU's Portland Center.

This position shares oversight of the main reception, the center's main phone line and email, and office duties with a team of student employees and other operations staff. It will work directly with Porland's Community, Conference Services, and Social Media Manager to support social media and marketing content. It supports meetings and events at the OSU Portland facility in collaboration with other operations and event staff and a team of student workers. This position will keep things running smoothly by setting rooms, receiving catering, staffing, and supporting events, etcetera while serving as a welcoming, helpful presence to our students, staff, faculty, community partners and guests.

A high level of organizational skill will be necessary to ensure the success of operations at the OSU Portland facility.

The position will report to the Portland Operations Director.

Why OSU?

Working for Oregon State University is so much more than a job!

Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.

FACTS:

• Top 1.4% university in the world
• More research funding than all public universities in Oregon combined
• 1 of 3 land, sea, space and sun grant universities in the U.S.
• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
• 7 cultural resource centers that offer education, celebration and belonging for everyone
• 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates
• 35k+ students including more than 2.3k international students and 10k students of color
• 217k+ alumni worldwide
• For more interesting facts about OSU visit: https://oregonstate.edu/about

Locations:

Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.

Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.

Total Rewards Package:

Oregon State University offers a https://hr.oregonstate.edu/benefits/prospective-employee with benefits eligible positions that is designed to meet the needs of employees and their families including:
• Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.
• Free confidential mental health and emotional support services, and counseling resources.
• Retirement savings paid by the university.
• A generous paid leave package, including holidays, vacation and sick leave.
• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.

Future and current OSU employees can use the https://hr.oregonstate.edu/benefits/new-employees/benefits-calculator to learn more about the full value of the benefits provided at OSU.

Key Responsibilities

50% RECEPTION, OFFICE, AND ADMINISTRATIVE MANAGEMENT
40% EVENT/MARKETING SUPPORT
10% OTHER DUTIES AS ASSIGNED

What You Will Need

• Superior customer service skills; demonstrated professionalism, organizational skills, and attention to detail.
• Experience in a position that included event support or coordination.
• Experience with social media platforms; strong verbal and written communication skills
• Demonstrated ability to work in a fast-paced environment; multitasking, taking initiative, working independently, as well as on a team collaboratively.
• High computer proficiency: an ability and willingness to learn new programs & applications quickly.

What We Would Like You to Have

• Bachelor’s degree in any discipline
• Experience that included oversight of business operations (including purchasing and staffing)
• Experience using an online or integrated room/event scheduling system
• Experience working in higher education or related field
• Supervisory experience
• A demonstrable commitment to promoting and enhancing diversity

Working Conditions / Work Schedule

Typical office environment. Schedule is Monday-Friday, 8am-5pm and may include some evening hours as needed for event or logistical support.

Special Instructions to Applicants

Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for this position.

Equivalent required experience is based on full-time equivalent (40 hours per week).

PLEASE NOTE: If you have volunteer experience relevant to this position, please include in the Employment History section and note length of time, average number of hours per week and major duties.

Typically, the starting salary is at the lower end of the salary range.
For additional information please contact: Ryan Johnson at Ryan.Johnson@oregonstate.edu

OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

To apply, please visit: https://apptrkr.com/5175295

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