Event Specialist

The Team You'll Work With: 

The Mayor's Office of Special Projects and Community Events supports the Mayor’s commitment to honor the diverse communities of New York City by organizing, managing and directing Mayoral public ceremonies, celebrations and receptions, in partnership with city agencies and with the support of the private sector. These special events are hosted at Gracie Mansion—also known as the People's House—and other iconic sites across the City. The work of the unit is key to celebrating the diversity of the city and bringing New Yorkers together.

The Problems You'll Solve: 

Reporting to the Director of Events and Protocol, the Event Specialist is responsible for providing overall support to the event management and external affairs teams of the Mayor’s Office of Special Projects and Community Events. This candidate will assist in the development, logistical management, and production of large-scale special events throughout the five boroughs on behalf of the Mayor of the City of New York. Responsibilities include but are not limited to: 

• Provide on-site logistical support to lead event planners, this includes coordinating set- up, managing event materials including invitation and event signage, check-in process, assisting with production elements and timing, communicating with venue and catering staff to ensure flawless flow, managing break down, and overall troubleshooting.
•  Upload guest lists, manage RSVPs, respond to team inbox, draft event calendars, research potential sponsors, create briefing documents and support senior staff of MOSPCE.
• Support event leads in various event formats including heritage/community events, summits and conferences, meetings and other small to large-scale events taking place indoors or outdoors at Gracie Mansion. 
• As needed by the Director of Events and Protocol, support administrative tasks, up to and including calendar or scheduling requests, and draft correspondence such as emails, letters, memorandums, proposals, PowerPoint presentations, summaries, briefings and talking points.
• As this is a floating position within the MOSPCE team, a cooperative attitude is needed. As well as flexibility and willingness to collaborate with multiple staff within the MOSPCE team as well as staff in other Mayoral office units or external stakeholders, we help to organize and promote events.
• An enthusiastic commitment to innovation is preferred; eagerness to share ideas on how to improve services provided and event quality is encouraged. 
• Assist with managing volunteers and interns for event coordination activities.
• Due to the necessary required event duties of this position, staff may be required to be on call and/or work on weekends, evenings, early mornings, and public holidays. Additionally, staff are expected to work indoors or outdoors in various weather conditions

About You:

• You should have an associate or bachelor’s degree, 1-2 years of event experience, and have an interest in city government.  
• You should have strong interpersonal skills and ability to interact with guests at all levels and create a warm and welcoming environment are required. 
• You should have excellent written and verbal communication skills

Equal Opportunity | Diversity Equity & Inclusion Statement

The Office of the Mayor is an is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy. 

The Adams Administration values diversity — in backgrounds and in experiences that is reflective of the city it serves. Applicants of all backgrounds are strongly encouraged and welcome to apply.

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