Administrative Specialist, Accounting

The Town of Needham seeks a highly qualified individual to fill the full-time position of Administrative Specialist. Under the supervision of the Assistant Town Accountant, the Administrative Specialist is responsible for verifying and posting daily cash receipts, processing the weekly accounts payable warrant, approving purchase requisitions and revisions, year-end tasks to include 1099 processing, and special projects or reconciliations as needed.
 
CON # 24103

Duties and Responsibilities

• Reviews invoice batches and posts to create weekly accounts payable check run.
• Verifies and posts cash receipts.
• Processes approved manual check requests.
• Reviews budgets to approve purchase requisitions and create purchase orders.
• Reviews budgets and processes purchase order revisions.
• Researches, analyzes, and resolves problems with vendors.
• Processes 1099s at calendar year end.
• Requests W9s and maintains within the system.

Requirements

The following requirements may be substituted by any equivalent combination of education, training, and experience which provides the necessary knowledge, skills, and abilities to perform the job:

• Specialized knowledge/training of general accounting systems and procedures equivalent to an associate degree in accounting
• Four (4) years of relevant experience as an administrative assistant/specialist, preferably in a local or state government setting
• Knowledge of general accounting concepts and procedures, and use of computerized accounts payable and general ledger systems
• Ability to learn and apply municipal accounting procedures, maintain reasonably complex financial records, and provide related information and records.

Preferred Qualifications:

• Familiarity with Tyler Infinite Visions software and municipal accounting experience.

Supplemental Information

To apply, please submit your resume and cover letter via our application portal.
 
Applications will be accepted until 11:59 PM on May 15, 2024.
 
The Town of Needham is an Equal Opportunity Employer and is committed to fostering an inclusive and encouraging workplace. There shall be no discrimination on the basis of race, age, gender, national origin, disability, religion or belief, sexual orientation, marriage/civil partnership, pregnancy/maternity, veteran status, or any other protected class. We are an inclusive organization and actively promote equality of opportunity for all with the right mix of talent, skills, and potential. We welcome all applications from a wide range of candidates. Selection for roles will be based on individual merit alone.
 
The Town of Needham will endeavor to provide reasonable accommodation to a qualified applicant with a disability unless the accommodation would impose an undue hardship on the operation of our business. If you believe you require such assistance to complete this form or to participate in an interview, please contact us at tswanson@needhamma.gov.