Secretary (Office Automation) GS-5/6/7

Apply online through 5/14/2024 at: https://dfas.usajobs.gov/job/788568500

Interested candidates must apply through USAJOBS to receive consideration for this opportunity.

This is NOT a remote work opportunity.  The position is located in Indianapolis, IN.

Duties

• Prepares a wide variety of correspondence, reports, and other documents from electronic and handwritten drafts using office automation equipment, ensuring correct grammar, spelling, capitalization, punctuation, and format.
• Screens material prior to distribution for suspense dates, establishes controls and follows up on responses due.
• Reads and processes incoming correspondence and material, identifying which items need to be brought to the attention of the supervisor, referred to appropriate staff, rerouted to other organizations, or handled personally.
• For vacancies filled at less than the full performance level of the position, duties will be developmental in nature.

Conditions of Employment

• Must be a U.S Citizen or National.
• Registered for Selective Service (males born after 12-31-1959).
• Suitable for federal employment.
• This national security position, which may require access to classified information, requires a favorable suitability review and security clearance as a condition of employment. Failure to maintain security eligibility may result in termination.
• This is NOT a 100% virtual/remote position where work may be performed from any location in the US. This position is eligible for local telework near the duty station of the position, subject to management review and approval.
• Position is located in Indianapolis, IN.
• A minimum typing proficiency of 40 WPM is required.
• Time after Competitive Appointment: Candidates must have served 3 months after latest competitive appointment in the Federal service.

Qualifications

Typing proficiency of 40 words per minute required.

GS-05 RequirementsOne year of specialized experience equivalent in level of difficulty and responsibility to that of the next lower grade (GS-04) within the federal service, which demonstrates the ability to perform the duties of the position, is required.

(GS-5) Specialized Experience at this level is Defined as: Performing clerical or office work such as duplicating documents, processing/delivering mail, basic record keeping, reporting and informational duties, including compiling, maintaining, updating data, lists and reports in support of an organization's operation.

GS-06 RequirementsOne year of specialized experience equivalent in level of difficulty and responsibility to that of the next lower grade (GS-05) within the federal service, which demonstrates the ability to perform the duties of the position, is required.

(GS-06) Specialized Experience at this level is Defined as: Providing administrative, technical and general office support duties to an organization; providing support and assistance on personnel, supply, and training processes; utilizing office automation to create, retrieve, update, manipulate and store electronic data; and preparing, editing and formatting documents and reports.

GS-07 RequirementsOne year of specialized experience equivalent in level of difficulty and responsibility to that of the next lower grade (GS-06)within the federal service, which demonstrates the ability to perform the duties of the position, is required.

(GS-07) Specialized Experience at this level is Defined as: Applying knowledge of the rules, procedures, operations, organization, and functions of an organization sufficient to perform office support duties; providing guidance on administrative procedures; applying administrative practices and procedures for managing correspondence and maintaining files; and scheduling conferences/meetings to include making necessary travel arrangements.

Volunteer Experience: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

Substitution of Education for Experience:

For the GS-05 level, four years of successfully completed education above the high school level in any field for which high school graduation, or the equivalent, is a prerequisite may be substituted to meet the specialized experience required.

For the GS-06 level, six months of graduate education may be substituted to meet the specialized experience required when it is directly related to the work of the position being filled.

At the GS-07 level, one full year of graduate level education may be substituted to meet the specialized experience required when it is directly related to the work of the position being filled. Equivalent combinations of successfully completed graduate level education and experience may be used to meet total experience requirements. If you are using education to substitute for the specialized experience, you must submit transcripts at the time you apply. To be creditable, education must have been obtained in an accredited college or university recognized by the U.S. Department of Education (http://www2.ed.gov/admins/finaid/accred/index.html).

Combination of Specialized Experience and Education is Defined as: A percentage of the education and experience which when combined totals 100% of the necessary education and experience to qualify for this position. (Only education beyond the first 60 semester hours will count toward the percentage.) (You MUST submit transcripts or proof of education to verify your claim)

For more information or to apply online visit: https://dfas.usajobs.gov/job/788568500