Corporate/Energy Assistant
The Assistant provides administrative support for members, associates, legal assistants and other designated firm personnel. This role will work closely with assigned teams managing the day-to-day activities within the Clean Energy, Climatic and Sustainability practice.
Responsibilities:
Provide the Chair of the Energy & Sustainability Practice with day-to-day operational support.
Prepare correspondence, memoranda, and other documents in an accurate and timely manner.
Manage and/or maintain extensive and ever-changing calendar(s) by scheduling appointments, coordinating meetings, conferences, and travel arrangements.
Actively manage attorney/paralegal billable time by inputting into Firm’s system and process monthly billing by working closely with assigned billing specialist.
Actively coordinate with the collection’s specialist and assist with monthly collections.
Assist with Energy & Sustainability events.
Keep current with expense reporting and process check requests.
Initiate conflict process, draft engagement letters and submit intake documentation for processing.
Provide quality client service by communicating professionally to internal and external client inquiries, answering phones, and greeting clients.
Work collaboratively with assigned team and section mates.
Coordinate all administrative details on attorney projects including workflow between clients, timekeepers, production, and night assistance.
Proactively participate in training opportunities to advance skill levels and efficiency in firm software.
Work closely with business development on various events, pitch materials, and tracking various practice information.
Assume additional responsibilities as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Bachelor’s degree required.
1-3 year’s administrative experience, preferably in legal or professional services organization.
Possess excellent written and verbal communication skills.
Strong organizational and administrative skills.
Excellent attention to detail and ability to execute through to completion.
Creative problem-solving skills, reasoning ability and logical thought process.
Ability to work under pressure, prioritize competing demands, meet various deadlines and respond quickly to changing priorities.
Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
Ability to work independently and as part of a team.
Outstanding sense of customer service.
Enthusiastic, proactive, and positive attitude.
Ability to handle confidential matters with discretion. Must be self-motivated to produce quality work.
High level of integrity and honesty.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
Flexibility to work overtime when necessary.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.