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P250061-Graduate Programs Coordinator, Pharmacology and Toxicology

University at Buffalo Human Resources
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Position Summary:   

 

The Jacobs School of Medicine and Biomedical Sciences at the University at Buffalo is seeking a Graduate Programs Coordinator in the Department of Pharmacology and Toxicology which also includes the Neuroscience program. In this position, you will be responsible for:

Key accountabilities and responsibilities:

  • Serve as a contact for current graduate students and advise them on departmental guidelines and policies for graduate students. Make sure graduate students are aware of all forms and deadlines required for degree conferral and commencement.
  • Process all forms related to programs including tuition scholarship, certification of full-time status, graduation date change, program completion, etc.
  • Make referrals to Director of Graduate Studies (DGS) based on inquires.
  • Maintain roster of all graduate students and provide advice based on current guidelines and policies per DGS and Chair.
  • Assess needs and performance of Graduate Programs, make recommendations to DGS; interface with DGS and Chair as needed.
  • Assist in review and revisions of the graduate curriculum.
  • Track and ensure student compliance with posted curricular and degree requirements.
  • Organize and implement graduate program events including new student orientations, MS student lab matching, research presentations and thesis defense.
  • Maintain database of students post-graduation.
  • Process all Neuroscience graduate program admissions applications.
  • Distribute, review and process applications for Neuroscience Bishop Award.
  • Assist with the wider scale needs of the university and medical school by serving on appropriate committees as needed.


Departmental Course Scheduling

  • Work with central scheduling and faculty members regarding all course scheduling.
  • Perform maintenance and work to resolve any issues related to all departmental courses.
  • Communicate with Professors on grading deadlines, check grade submissions, gather and enter grades for anyone not able to do so on their own.


In addition, you will:

  • Assist Undergraduate Program Coordinator with forms processing as needed.
  • Organize and maintain all student educational files.
  • Assist with scheduling of Seminar Series.
  • Assist with Departmental events as needed.
  • Use computer applications such as the MS Word and Excel, Adobe Acrobat Pro.
  • Learn and become proficient with UB applications needed for graduate student coordination (HUB) including Neuroscience admissions (Slate).

 

Minimum Qualifications: 

Bachelors Degree in Education or related field and 2 years of directly related experience.

 

Preferred Qualifications:

  • Strong user of Microsoft Office suite applications including Word, Excel and PowerPoint.
  • Experience using HUB student information system would be helpful.

 

 

FTE:  1.0

 

University at Buffalo is an affirmative action/equal opportunity employer and in keeping with our commitment, encourages women, minorities, persons with disabilities and veterans to apply.